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STFC is a world-leading multi-disciplinary science organisation, whose goal is to deliver economic, societal, scientific and international benefits to the UK and its people - and more broadly to the world. STFC intend to set up a ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Science and Technology Facilities Council
The Rutherford Appleton Laboratory
Harwell
OX11 0QX
United Kingdom
Contact person: Peter Clarke
Telephone: +44 1235446795
E-mail:
NUTS code: UKJ14

Internet address(es):

Main address: www.uksbs.co.uk

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk/emptoris
Tenders or requests to participate must be submitted to the following address:
UK Shared Business Services Ltd
Swindon
United Kingdom
E-mail:
NUTS code: UKK14

Internet address(es):

Main address: https://gpsesourcing.cabinetoffice.gov.uk/emptoris

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: public procurement

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

UKSBS PR16176 Motion Control Units.

Reference number: UKSBS PR16176
II.1.2)Main CPV code
31710000 - CB22
II.1.3)Type of contract
Supplies
II.1.4)Short description:

STFC is a world-leading multi-disciplinary science organisation, whose goal is to deliver economic, societal, scientific and international benefits to the UK and its people - and more broadly to the world.

STFC intend to set up a call-off contract for the supply of various motion control unit solutions for a large range of motion applications for future motion projects and existing motion system obsolescence.

Subject to satisfactory performance, the contract will last for 4 years.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
31720000
II.2.3)Place of performance
NUTS code: UKJ14
Main site or place of performance:

The Rutherford Appleton Laboratory.

II.2.4)Description of the procurement:

STFC intends to award a call-off contract with the successful bidder that will allow for the purchase of various solutions, for a large range of motion applications.

Subject to satisfactory performance, the contract will last for 4 years. These solutions will be used to control new axes of motion and may also replace existing motion control units. The solution must be able to actuate a range of motor types and/or applicable motor driver amplifiers. It must also interface to various expansion modules as required - such as safety, I/O, and communication modules. Where applicable, and doing so achieves a cost benefit to STFC ISIS, the contract will be used to purchase these drives, modules, and further accessories.

Contractual Process for purchase orders.

- Requirement (including any customisation and inclusion of specific/additional modules and components that may be required) is identified by STFC and sent to the supplier.

- Supplier will confirm the price/lead time.

- If acceptable, STFC will then issue a Purchase Order (quoting the Contract Number) for that specific purchase.

To participate in this procurement, participants shall

first be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the e-Sourcing

Suite, this can be done online at

https://gpsesourcing.cabinetoffice.gov.uk/emptoris

by following the above link ‘Supplier e-Sourcing

Registration’.

Please note that, to register, Bidders must have a

valid DUNS number (as provided by Dun and

Bradstreet) for the organisation which you are

registering, who will be entering into a contract if

invited to do so. Note: registration may take some

time please ensure that you allow a sufficient amount

of time to register.

Full instructions for registration and use of the system can be found at

https://www.gov.uk/government/publications/esourcin

g-tool-guidance-for-suppliers

Once you have registered on the e-Sourcing Suite, a

registered user can express an interest for a specific

procurement. This is done by emailing

Your email must clearly state: the name and reference for the procurement you wish to register for; Your organisations full name as a registered supplier; the name and contact details for the registered individual sending the email.

Crown Commercial Service (CCS) will process the

email and then enable the Bidder to access the

procurement online via the e-Sourcing Suite.

The registered user will receive a notification email to

alert them once this has been done.

As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these

emails on a regular basis to ensure you have sight of

all relevant information applicable to this opportunity.

For technical assistance on use of the e-Sourcing

Suite please contact Crown Commercial Service

(CCS) Helpdesk (Not UK SBS Ltd):

email:

Training support to respond to a requirement is

available to bidders at

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be received by the date in IV.2.2.

Responses received outside or concurrently using the e-Sourcing process will not be accepted or considered further for this opportunity.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 63 %
Price - Weighting: 27 %
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This contract cannot be divided into lots due to the

complexity of manufacture that will be required.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/10/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/10/2017
Local time: 14:00
Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:

The Contracting Authority expressly reserves the right.

(i) not to award any contract as a result of the

procurement process commenced by publication of

this notice; and

(ii) to make whatever changes it may

see fit to the content and structure of the

procurement; and in no circumstances will the

Contracting Authority be liable for any costs incurred

by the candidates.

If the Contracting Authority decides to enter into a

Contract with the successful supplier, this does not

mean that there is any guarantee of subsequent

contracts being awarded.

Any expenditure, work or effort undertaken prior to

contract award is accordingly a matter solely for the

commercial judgement of Bidders.

UK Shared Business Services Ltd wishes to establish an agreement for use by the following UK public sector bodies (and any future successors to these organisations)

Science & Technology Facilities Council (STFC)

UK Shared Business Services Ltd are able to accept

unstructured electronic invoicing.

VI.4)Procedures for review
VI.4.1)Review body
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
United Kingdom
E-mail:

Internet address:www.uksbs.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Polaris House, North Star Avenue
Swindon
SN2 1FF
United Kingdom
E-mail:

Internet address:www.uksbs.co.uk

VI.5)Date of dispatch of this notice:
01/08/2017