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North Devon Homes and Advantage SW LLP are working together to award a 2 Lot multi-supplier framework for Gas heating system servicing, maintenance, repair and selected replacement and associated services. Lot 1 is for NDH to direct award to the 1st ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Advantage South West
South Somerset House, Alvington
Yeovil
BA22 8WN
United Kingdom
Contact person: Mr Neil Biddiscombe
Telephone: +44 1935404566
E-mail:
NUTS code: UKK

Internet address(es):

Main address: http://www.advantagesw.co.uk/

Address of the buyer profile: http://www.advantagesw.co.uk/

I.1)Name and addresses
North Devon Homes
Barnstaple
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.ndh-ltd.co.uk

I.1)Name and addresses
Coastline Housing
Redruth
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.coastlinehousing.co.uk

I.1)Name and addresses
Cornwall Housing
Bodmin
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.cornwallhousing.org

I.1)Name and addresses
DCH
Exeter
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.dchgroup.com

I.1)Name and addresses
East Devon District Council
Sidmouth
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.eastdevon.gov.uk

I.1)Name and addresses
Exeter City Council
Exeter
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.exeter.gov.uk

I.1)Name and addresses
Magna Housing
Dorchester
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.magna.org.uk

I.1)Name and addresses
Ocean Housing
St Austell
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.oceanhousing.com

I.1)Name and addresses
Taunton Deane Borough Council
Taunton
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.tauntondeane.gov.uk

I.1)Name and addresses
Teign Housing
Newton Abbot
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.teignhousing.co.uk

I.1)Name and addresses
Westward Housing
Newton Abbot
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.westwardhousing.org.uk

I.1)Name and addresses
Yarlington Housing Group
Yeovil
United Kingdom
E-mail:
NUTS code: UKK

Internet address(es):

Main address: www.yhg.co.uk

I.2)Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.advantageswtenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.advantageswtenders.co.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Gas heating system servicing, maintenance, repair and selected replacement and associated services.

Reference number: DN287489
II.1.2)Main CPV code
50700000
II.1.3)Type of contract
Services
II.1.4)Short description:

North Devon Homes and Advantage SW LLP are working together to award a 2 Lot multi-supplier framework for Gas heating system servicing, maintenance, repair and selected replacement and associated services. Lot 1 is for NDH to direct award to the 1st placed company for its specific requirements for the service to c. 2 400 properties. There will be 2 suppliers on this Lot. Lot 2 is a multi-supplier framework that Advantage SW Members (current and future) can access should they wish. Note that Advantage SW Members have existing arrangements in place for this service and thus there is no guarantee of the volume of work to be tendered through Lot 2. The main elements of the service are Safety Checks; Periodic Servicing and Inspections; Routine Maintenance; Diagnosis of faults; Responsive Maintenance; Call Handling; Out of Hours Call Handling; Out of Hours; Emergency Work; Void Property Works; Major Works (excluding planned programmes); Technical Inspections; Mutual Exchange Gas Tests.

II.1.5)Estimated total value
Value excluding VAT: 23 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

North Devon Homes

Lot No: 1
II.2.2)Additional CPV code(s)
50720000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

Services to c. 2 400 properties. Direct award to the company in first place. Whilst the framework will be operational for 4 years, NDH's contract duration will be maximum 9 years (3 year initial term followed by extension options).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Minimum requirements and shortlisting criteria are detailed in the Supplier Questionnaire available from www.advantageswtenders.co.uk

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Advantage SW Multi-Supplier Framework

Lot No: 2
II.2.2)Additional CPV code(s)
50720000
II.2.3)Place of performance
NUTS code: UKK
II.2.4)Description of the procurement:

This Lot is advertised with a high financial headroom but please note that we do not guarantee any volume of opportunity. Members have existing arrangements in place for this service (delivered in-house or contracted out) and will have the opportunity to use this framework during its duration.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 20 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Minimum requirements and shortlisting criteria are detailed in the Supplier Questionnaire available from www.advantageswtenders.co.uk

The number of companies invited to tender will be dependent on the geographical range within our operating area that can be covered by applicants.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/09/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 22/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Members of Advantage SW will be able to access this framework to award contracts. Current Members of Advantage SW are as detailed in the notice. Any further organisations that join Advantage SW will also be able to access the framework. Members of other consortia such as Westworks, Efficiency East Midlands, South Eastern Consortium and Eastern Procurement can access the framework. This Contract Notice is therefore placed on behalf of those future members too. Names of potential contracting authorities who may wish to access the framework can be found at: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=9 Interested companies can access documentation at www.advantageswtenders.co.uk Completed documentation must be submitted by the closing time/date.

VI.4)Procedures for review
VI.4.1)Review body
UK High Court
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/07/2017