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Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of Uniform and Workwear Clothing. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Hertfordshire County Council
County Hall, Pegs Lane
Hertford
SG13 8DQ
United Kingdom
Contact person: Peter Hatherely
E-mail:
NUTS code: UKH23

Internet address(es):

Main address: http://www.hertfordshire.gov.uk

Address of the buyer profile: http://www.supplyhertfordshire.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HCC 07/17 The Supply Of Uniform and Workwear Clothing For the Community Protection Directorate.

Reference number: HCC1709389
II.1.2)Main CPV code
35811100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of Uniform and Workwear Clothing. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers).

Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information.

Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

II.1.5)Estimated total value
Value excluding VAT: 210 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Embroidered and Printed Uniform/ Workwear

Lot No: Category 1
II.2.2)Additional CPV code(s)
35811100
18110000
18100000
II.2.3)Place of performance
NUTS code: UKH23
II.2.4)Description of the procurement:

This Category will contain sub categories:

A.Embroidered Shirts.

B.Embroidered Epaulettes.

C.Embroidered Softshell Jackets.

D.Printed T-Shirts E.Embroidered Polo Shirt & Sweatshirt.

F.Embroidered Beanie-Style Hat.

Hertfordshire County Council (the ‘Council’) invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System (‘DPS’) for the supply of Uniform and Workwear Clothing.

The DPS is a two stage process and will be conducted in accordance with Regulation 34 of The Public Contracts Regulations 2015. Firstly, organisations apply by completing the Council's online selection questionnaire (‘SQ’). Organisations which satisfy the pre-determined selection requirements set out in the SQ will then be admitted to the DPS. Individual orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note that they won't be invited to tender for competition(s) until they have signed and returned the DPS Agreement to the Council accordingly.

The pattern and volume of demand for Uniform and Workwear Clothing may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For the avoidance of doubt, each organisation admitted to the DPS acknowledges that, no form of exclusivity or volume guarantee is guaranteed by the Council for the Uniform and Workwear Clothing and that the Council is at all times entitled to enter into other contracts and arrangements with other organisations for the provision of any or all Uniform and Workwear Clothing supplies which are the same or similar. Please note the Council is under no obligation to run a set number of competitions during the validity of the DPS.

The anticipated annual expenditure on the Uniform and Workwear Clothing is presently circa 35 000 GBP per annum.

An essential ingredient of the successful working arrangements for each individual order will be regular dialogue between the parties to ensure the smooth running and achievement of the objectives specified for each order respectively.

The DPS will commence October 2017 and will be for a core period of 3 years with the option for extensions up to a total further period of 3 years.

For the avoidance of doubt, the estimated value stated in Section II.1.5) of this contract notice is an approximate value for the core period of 3 years and includes the approximate value for extension(s) of a further period of up to 3 years.

The date stated for requests to participate in Section IV.2.2) of this contract notice is the earliest date when the Council can begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS after the date stated in Section IV.2.2), those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than the date stated for requests to participate.

If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS.

Organisations should be aware that due to the nature of the Goods provided, any Dynamic Purchasing System formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/10/2017
End: 04/10/2020
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend this DPS for a further three (3) years on a year by year basis.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The Council reserves the right to extend this DPS for a further three (3) years on a year by year basis.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Workwear

Lot No: Category 2
II.2.2)Additional CPV code(s)
18110000
II.2.3)Place of performance
NUTS code: UKH23
II.2.4)Description of the procurement:

This Category contains sub categories:

G.Workwear Trousers.

H.Workwear (Other).

Hertfordshire County Council (the ‘Council’) invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System (‘DPS’) for the supply of Uniform and Workwear Clothing.

The DPS is a two stage process and will be conducted in accordance with Regulation 34 of The Public Contracts Regulations 2015. Firstly, organisations apply by completing the Council's online selection questionnaire (‘SQ’). Organisations which satisfy the pre-determined selection requirements set out in the SQ will then be admitted to the DPS. Individual orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note that they won't be invited to tender for competition(s) until they have signed and returned the DPS Agreement to the Council accordingly.

The pattern and volume of demand for Uniform and Workwear Clothing may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For the avoidance of doubt, each organisation admitted to the DPS acknowledges that, no form of exclusivity or volume guarantee is guaranteed by the Council for the Uniform and Workwear Clothing and that the Council is at all times entitled to enter into other contracts and arrangements with other organisations for the provision of any or all Uniform and Workwear Clothing supplies which are the same or similar. Please note the Council is under no obligation to run a set number of competitions during the validity of the DPS.

The anticipated annual expenditure on the Uniform and Workwear Clothing is presently circa 35 000 GBP per annum.

An essential ingredient of the successful working arrangements for each individual order will be regular dialogue between the parties to ensure the smooth running and achievement of the objectives specified for each order respectively.

The DPS will commence October 2017 and will be for a core period of 3 years with the option for extensions up to a total further period of 3 years.

For the avoidance of doubt, the estimated value stated in Section II.1.5) of this contract notice is an approximate value for the core period of 3 years and includes the approximate value for extension(s) of a further period of up to 3 years.

The date stated for requests to participate in Section IV.2.2) of this contract notice is the earliest date when the Council can begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS after the date stated in Section IV.2.2), those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than the date stated for requests to participate.

If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS.

Organisations should be aware that due to the nature of the Goods provided, any Dynamic Purchasing System formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/10/2017
End: 04/10/2020
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend this DPS by a further three (3) years- on a year by year basis.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The Council reserves the right to extend this DPS by a further three (3) years- on a year by year basis.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Footwear

Lot No: Category 3
II.2.2)Additional CPV code(s)
18800000
18810000
18830000
II.2.3)Place of performance
NUTS code: UKH23
II.2.4)Description of the procurement:

This Category contains the following sub categories:

I. Shoes.

J. Shoes (half sizes).

Hertfordshire County Council (the ‘Council’) invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System (‘DPS’) for the supply of Uniform and Workwear Clothing.

The DPS is a two stage process and will be conducted in accordance with Regulation 34 of The Public Contracts Regulations 2015. Firstly, organisations apply by completing the Council's online selection questionnaire (‘SQ’). Organisations which satisfy the pre-determined selection requirements set out in the SQ will then be admitted to the DPS. Individual orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note that they won't be invited to tender for competition(s) until they have signed and returned the DPS Agreement to the Council accordingly.

The pattern and volume of demand for Uniform and Workwear Clothing may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For the avoidance of doubt, each organisation admitted to the DPS acknowledges that, no form of exclusivity or volume guarantee is guaranteed by the Council for the Uniform and Workwear Clothing and that the Council is at all times entitled to enter into other contracts and arrangements with other organisations for the provision of any or all Uniform and Workwear Clothing supplies which are the same or similar. Please note the Council is under no obligation to run a set number of competitions during the validity of the DPS.

The anticipated annual expenditure on the Uniform and Workwear Clothing is presently circa 35 000 GBP per annum.

An essential ingredient of the successful working arrangements for each individual order will be regular dialogue between the parties to ensure the smooth running and achievement of the objectives specified for each order respectively.

The DPS will commence October 2017 and will be for a core period of 3 years with the option for extensions up to a total further period of 3 years.

For the avoidance of doubt, the estimated value stated in Section II.1.5) of this contract notice is an approximate value for the core period of 3 years and includes the approximate value for extension(s) of a further period of up to 3 years.

The date stated for requests to participate in Section IV.2.2) of this contract notice is the earliest date when the Council can begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS after the date stated in Section IV.2.2), those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than the date stated for requests to participate.

If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS.

Organisations should be aware that due to the nature of the Goods provided, any Dynamic Purchasing System formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/10/2017
End: 04/10/2020
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend this DPS by a further three (3) years- On a year on year basis.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The Council reserves the right to extend this DPS by a further three (3) years- On a year on year basis.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Sportswear

Lot No: Category 4
II.2.2)Additional CPV code(s)
18412000
18820000
II.2.3)Place of performance
NUTS code: UKH23
II.2.4)Description of the procurement:

This Category contains the following sub categories:

K. Training Shoes.

L. Shorts & Trousers.

Hertfordshire County Council (the ‘Council’) invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System (‘DPS’) for the supply of Uniform and Workwear Clothing.

The DPS is a two stage process and will be conducted in accordance with Regulation 34 of The Public Contracts Regulations 2015. Firstly, organisations apply by completing the Council's online selection questionnaire (‘SQ’). Organisations which satisfy the pre-determined selection requirements set out in the SQ will then be admitted to the DPS. Individual orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note that they won't be invited to tender for competition(s) until they have signed and returned the DPS Agreement to the Council accordingly.

The pattern and volume of demand for Uniform and Workwear Clothing may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For the avoidance of doubt, each organisation admitted to the DPS acknowledges that, no form of exclusivity or volume guarantee is guaranteed by the Council for the Uniform and Workwear Clothing and that the Council is at all times entitled to enter into other contracts and arrangements with other organisations for the provision of any or all Uniform and Workwear Clothing supplies which are the same or similar. Please note the Council is under no obligation to run a set number of competitions during the validity of the DPS.

The anticipated annual expenditure on the Uniform and Workwear Clothing is presently circa 35 000 GBP per annum.

An essential ingredient of the successful working arrangements for each individual order will be regular dialogue between the parties to ensure the smooth running and achievement of the objectives specified for each order respectively.

The DPS will commence October 2017 and will be for a core period of 3 years with the option for extensions up to a total further period of 3 years.

For the avoidance of doubt, the estimated value stated in Section II.1.5) of this contract notice is an approximate value for the core period of 3 years and includes the approximate value for extension(s) of a further period of up to 3 years.

The date stated for requests to participate in Section IV.2.2) of this contract notice is the earliest date when the Council can begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS after the date stated in Section IV.2.2), those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than the date stated for requests to participate.

If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS.

Organisations should be aware that due to the nature of the Goods provided, any Dynamic Purchasing System formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 05/10/2017
End: 04/10/2020
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend this DPS by a further three (3) years- On a year on year basis.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

The Council reserves the right to extend this DPS by a further three (3) years- On a year on year basis.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the procurement documents.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

As stated within the procurement documents.

Minimum level(s) of standards possibly required:

As stated within the procurement documents- Samples of clothing and footwear will be required as part of the award selection process, in line with the evaluation criteria for competition in the DPS Agreement.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance to register and access the online SQ for completion In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.

This procurement process is a two stage process and you will only be invited to tender if you have been successful and shortlisted from the first stage, i.e. pre-qualification. If you wish to be considered you must complete and submit a completed Selection Questionnaire by the specified closing date and time. Submissions cannot be uploaded after this return deadline.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a Dynamic Purchasing System Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.

The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Dynamic Purchasing System Agreement.

VI.4)Procedures for review
VI.4.1)Review body
See VI.4.3
Hertford
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
28/07/2017