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The successful Supplier will be required to provide catering services for the Sharnbrook Academy Federation (the Client) at the following schools: - Sharnbrook Upper School, - Harrold Priory School, - ...

Contract award notice

Results of the procurement procedure


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Sharnbrook Academy Federation
Odell Road, Sharnbrook
MK44 1JL
United Kingdom
Telephone: +44 1276-673880
NUTS code: UKH2

Internet address(es):

Main address:

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Sharnbrook Academy Federation ~ Tender for Catering Services.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The successful Supplier will be required to provide catering services for the Sharnbrook Academy Federation (the Client) at the following schools:

- Sharnbrook Upper School,

- Harrold Priory School,

- Lincroft School,

- Great Ouse Primary Academy,

- Oakley Lower School,

Sharnbrook Academy Federation (SAF) is a Multi-Academy Trust (MAT) based in rural North Bedfordshire. Formed in 2011 by the Federation of three schools; Sharnbrook Upper School, Lincroft Middle school and Harrold Middle school. In 2013, an additional school Margaret Beaufort Middle school joined the Federation. Recently, two more schools, Harrold Lower and Oakley Lower School joined in November 2016. The six schools between them serve an age range from Reception through to 18 years, some 3 200 students.

The contract being tendered is for three years, subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 4 790 000.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH2
Main site or place of performance:

Sharnbrook Upper School.

Harrold Priory School.

Lincroft School.

Great Ouse Primary Academy.

Oakley Lower School.


United Kingdom.

II.2.4)Description of the procurement:

Due to the change to age ranges, the following is expected to occur:

Sharnbrook will operate as an 11 to 18 school and will for one year increase its number on roll to 2200 before falling back to around 1950.

Lincroft will become a secondary school, ages 11-16 and will increase in size in increments of 200 until a capacity of around 1000 is reached.

Harrold Priory will close with the Lower school expanding to become a single form of entry primary school for age 4-11 years of around 200 children. There will be a period of one year from September 2017 when the number on roll will be 300.

Margaret Beaufort School will close and as a result does not form part of this tender.

A new build Primary school, Great Ouse will open in Bedford.

In the background, there are ongoing discussions with other academies with the intention of forming a larger group. The successful contractor will be given the opportunity to be involved in this expansion.


The contract being tendered is for three years; subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017. The intention is that the contractor will carry out the 2017 summer clean ready for the start of the new school year.

The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that each School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services, including vending, within the schools, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School Meals, nursery meals and hospitality will be charged based on consumption and at net food cost.

Whilst the SAF prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

Sharnbrook Academy Federation expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The SAF expects the successful tenderer to evidence, through their bid, how they shall support and complement this aim.

As a Federation who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. The Federation would wish for the Contractor to look at making this investment to improve the existing servery and dining areas. We would also wish to further extend the cashless catering systems across all of our sites.

Should the MAT grow in the number of schools becoming part of the trust during this contract period, the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Sharnbrook Academy Federation at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

(Further information is available in the procurement documents.)

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Company Approach / Weighting: 35
Quality criterion - Name: Contract Compliance / Weighting: 15
Cost criterion - Name: Competitiveness / Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 017-027632
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract


Sharnbrook Academy Federation ~ Tender for Catering Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Compass Contract Services (UK) Limited trading as Chartwells
United Kingdom
NUTS code: UKG31
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 4 790 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Sharnbrook Academy Federation
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: