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Contract hire of cars and light commercial vehicles up to 7.5 tonnes gross vehicle weight.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Halton Housing Trust,
Daresbury Point, Green Wood Drive, Manor Park
For the attention of: Neil McGrath
WA7 1UG Runcorn
UNITED KINGDOM
Telephone: +44 1515105103
E-mail:
Fax: +44 1515105100

Further information can be obtained from: Sector Treasury Services Ltd,
Innovation Court, New Street
For the attention of: Anne Bowen
RG21 7JB Basingstoke
UNITED KINGDOM
Telephone: +44 1256383797
E-mail:
Fax: +44 1256383813

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sector Treasury Services Ltd,
Innovation Court, New Street
For the attention of: Anne Bowen
Basingstoke
UNITED KINGDOM
Telephone: +44 1256383797
E-mail:
Fax: +44 1256383813

Tenders or requests to participate must be sent to: Sector Treasury Services Ltd,
Innovation Court, New Street
For the attention of: Anne Bowen
Basingstoke
UNITED KINGDOM
Telephone: +44 1256383797
E-mail:
Fax: +44 1256383813

I.2)Type of the contracting authority
Other: Registered Social Landlord
I.3)Main activity
General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Contract hire of cars and light commercial vehicles up to 7.5 tonnes gross vehicle weight.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Lease
Main site or location of works, place of delivery or of performance: Throughout the United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000,00 and 100 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
A framework agreement for the contract hire of cars (electric, petrol, diesel, hybrid and hydrogen) and light commercial vehicles (electric, petrol, diesel, hybrid and hydrogen) up to 7.5 tonnes gross vehicle weight.
II.1.6)Common procurement vocabulary (CPV)

34100000, 34110000, 34111000, 34113000, 34114400, 34120000, 34130000, 34131000, 34134000, 34136000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The nature of the contract is in respect of a framework agreement for the contract hire of cars and light commercial vehicles up to 7.5 tonnes gross vehicle weight. The Registered Social Landlord is leading this collaborative procurement. Whilst no business is guaranteed via a framework agreement, contracting bodies who are eligible to use the framework are listed within the following web sites:

- http://www.edubase.gov.uk/EstablishmentFind.aspx,

- http://www.schoolswebdirectory.co.uk/stats.php,

- http://en.wikipedia.org/wiki/List_of_universities_in_the_United_Kingdom#universities_alphabetically,

- http://en.wikipedia.org/wiki/List_of_law_enforcement_agencies_in_the_United_Kingdom,

- http://www.charity-commission.gov.uk/showcharity/registerofcharities/registerhomepage.aspx?&=&,

- http://www.direct.gov.uk/en/DI1/Directories/Localcouncils/AtoZofLocalCouncils/DG_A-Z_LG,

- http://www.accessplace.com/housing-association,

- http://www.wales.gov.uk/?lang=en,

- http://www.ligc.org.uk,

- http://www.northernireland.gov.uk/az2.htm,

- http://www.police-information.co.uk/police-directory/index.php?cat=6&subcat=29,

- http://www.fireservice.co.uk/information/ukfrs,

- http://www.citizensadvice.org.uk/index/about/citizens_advice_offices.htm,

- http://www.sporta.org/index.cfm?fuseaction=c_directory.showMembers,

- http://www.justice.gov.uk/about/hmps/index/htm,

- http://www.justice.gov.uk/about/probation-trusts.htm,

- http://www.hmctscourtfinder.justice.gov.uk/HMCTS/,

- http://www.pbni.org.uk/site/Content.aspx?x=eLoN804pJyQ=,

- http://onlineservice3s.courtsni/gov/uk/publiccourtlists/,

- http://www.scotcourts.gov.uk/locations/index.asp,

- http://home.scotland.gov.uk/home,

- http://www.forestry.gov.uk,

- http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx,

- http://www.show.scot.nhs.uk/organisations/index.aspx,

- http://www.wales.nhs.uk/ourservices/directory.

All current and future members of The Procurement Partnership Ltd's (TPPL) procurement club. Details of current members of TPPL can be found at www.tppl.co.uk/cars_lcvs/client.htm.

Sector Treasury Services Ltd (Sector), a major provider of advisory services to the UK Public sector, intends to use this framework to enable its clients to procure vehicles on the basis of a contract hire facility. Sector will provide details of the framework agreement and market the framework to its clients.
It is envisaged that up to 5 participants will be awarded the contract.
Estimated value excluding VAT:
Range: between 20 000 000,00 and 100 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The quantities and types of vehicles required by Halton Housing Trust and other contracting bodies who are eligible to access the framework will be determined over the course of the contract.
Hire periods will vary from an expected minimum of 3 years to an expected maximum of 6 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severable liability in any group bid.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Copies of audited accounts for the previous 3 years.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Prospective service providers shall provide a list of public sector organisations (including registered social landlords) to whom cars and light commercial vehicles have been supplied under a contract hire arrangement during the past 2 years, with details of the number of vehicles supplied to each organisation. References may be required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: This is a time-critical purchase which also facilitates earlier expenditure than would otherwise occur as favoured by the European Commission's statement of 19.12.2008.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: Economic and financial capacity, technical capacity and track record of delivering similar contracts.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.1.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.2.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting Registered Social Landlord is purchasing on behalf of other contracting bodies.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Registered Social Landlord will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows successful tenderers to seek further debriefing from the Registered Social Landlord before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such information should be requested from the address in Section I.1.
If an appeal regarding the award of a contract has not successfully been resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the Registered Social Landlord to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.1.2012