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The Council requires a supplier for vehicle parts. The Council owns, operates and hires a diverse range of vehicles ranging from small cars and vans, light and heavy commercials, passenger vehicles, refuse collection vehicles. The Council's fleet is ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Council of the Borough of Bournemouth
The Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail:
NUTS code: UKK21

Internet address(es):

Main address: www.bournemouth.gov.uk

Address of the buyer profile: www.bournemouth.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The supply of vehicle parts.

Reference number: DN251202
II.1.2)Main CPV code
34000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Council requires a supplier for vehicle parts. The Council owns, operates and hires a diverse range of vehicles ranging from small cars and vans, light and heavy commercials, passenger vehicles, refuse collection vehicles. The Council's fleet is managed and maintained by the Council's Fleet team and workshop based at Southcote Road.

The workshop operates 52 weeks a year. It's opening hours are 5:30 - 19:00, Monday - Friday.

The operation of the Council's fleet is essential to the delivery of front line services, which have an affect on the lives of the residents and visitors to Bournemouth. The supply of vehicle spare parts is essential to ensure that vehicle downtime is at a minimum.

II.1.5)Estimated total value
Value excluding VAT: 1 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKK21
II.2.4)Description of the procurement:

The Council requires a supplier for vehicle parts. The Council owns, operates and hires a diverse range of vehicles ranging from small cars and vans, light and heavy commercials, passenger vehicles, refuse collection vehicles. The Council's fleet is managed and maintained by the Council's Fleet team and workshop based at Southcote Road.

The workshop operates 52 weeks a year. It's opening hours are 5:30 - 19:00, Monday - Friday.

The operation of the Council's fleet is essential to the delivery of front line services, which have an affect on the lives of the residents and visitors to Bournemouth. The supply of vehicle spare parts is essential to ensure that vehicle downtime is at a minimum.

The length of the contract is for three years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for five years.

The estimated value of the contract including any possible extensions is 1 500 000 GBP

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40 %
Price - Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The length of the contract is for three years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for 5 years and end in 2022.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract has the option to extend annually for a further 2 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/08/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/08/2017
Local time: 14:00
Place:

Bournemouth Borough Council, Town Hall, Bourne Avenue, Bournemouth, BH2 6DY.

Information about authorised persons and opening procedure:

All tenders are sealed electronically and opened by the Council's Democratic Services.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

To be renewed in 2022.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail:

Internet address:https://www.bournemouth.gov.uk/Home.aspx

VI.4.2)Body responsible for mediation procedures
The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail:

Internet address:https://www.bournemouth.gov.uk/Home.aspx

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/07/2017