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Maintenance including remedial work and planned and reactive switching on Anglian Water's High Voltage Private Network systems from the point of Anglian Water ownership.

Contract notice - utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Anglian Water Services
Supply Chain Management, Thorpe Wood House, Thorpe Wood
Peterborough
PE3 6WT
United Kingdom
Contact person: Claire Scott
E-mail:
NUTS code: UKH

Internet address(es):

Main address: http://www.anglianwater.co.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://esourcing.scanmarket.com/publicevents/list?comId=3004&ccsum=57aa08f02740e2c172f509ae0fa4807a&type=all
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://esourcing.scanmarket.com/publicevents/list?comId=3004&ccsum=57aa08f02740e2c172f509ae0fa4807a&type=all
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

High Voltage Maintenance.

Reference number: 20160199
II.1.2)Main CPV code
50532400
II.1.3)Type of contract
Services
II.1.4)Short description:

Maintenance including remedial work and planned and reactive switching on Anglian Water's High Voltage Private Network systems from the point of Anglian Water ownership.

II.1.5)Estimated total value
Value excluding VAT: 2 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50532200
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

The Anglian Water region, which stretches from the Humber in the north to the Thames in the south, from Northampton in the west across to the east coast.

II.2.4)Description of the procurement:

The Supplier(s) shall provide to Anglian Water:

- High Voltage maintenance, operation and remedial works

- Ongoing support and approval of High Voltage appointed persons and those undertaking training with Anglian Water to become appointed.

- Detailed advice, guidance and recommendation on High Voltage equipment and associated plant to Anglian Water.

to ensure Anglian Water stay compliant with the relevant Electrical Regulations regarding High Voltage equipment.

Anglian Water's High Voltage equipment is divided between 2 main functions:

a) Water Supply

b) Water Recycling

There are at present 119 sites where High Voltage equipment is installed, owned, operated and maintained. These range from just one transformer to complex sites with large amounts of switchgear. Anglian Water's sites and High Voltage equipment could be altered, reduced or expanded as part of investment and maintenance projects.

High Voltage sites (High Voltage being defined as above 1000 volts AC) falling under the agreement comprises:

a) 11 KV sites

b) 3.3 KV sites

The Supplier will be responsible for the inspection and maintenance of the High Voltage system where the power enters Anglian Water equipment. The High Voltage equipment is made up of transformers, switchgear, switchgear which is combined as a motor starter, motor starters including speed control or regulators, power factor correction, batteries and battery chargers (where batteries supply a voltage for switching), cables and any protection system associated with the above.

The Supplier will be responsible for all Anglian Water owned high voltage cabling installed anywhere in Anglian Water's network. Information regarding High Voltage equipment and circuits will be provided by Anglian Water.

The Supplier will relinquish their responsibility for equipment and cabling at the point at which the low voltage enters low voltage stand-alone equipment, after the Anglian Water owned High Voltage equipment converts to low voltage. This includes for example low voltage switchgear coupled directly to transformers and low voltage supply cables with the following exceptions:-

a) high voltage starters

b) high voltage motors

c) high voltage generators

The Supplier will be responsible for ensuring correct discrimination between protection systems on and associated with Anglian Water High Voltage electrical systems. In particular the Supplier shall ensure the protection system on the first piece of equipment deemed to be low voltage is appropriately set to operate before the high voltage system. The Supplier will retain responsibility for any protection system fitted to high voltage starters and high voltage generators.

As part of this scope of work the following activities should be carried out as a minimum:-

a) routine inspections of high voltage equipment;

b) provide and maintain High Voltage network/schematic drawings

c) maintain high voltage equipment asset details

d) weed killing within High Voltage areas/substations at Anglian Water sites (The use of weed killing substances, chemicals and agents is regularly reviewed to ensure environment and water resource security. Anglian Water at time of award allows only Glyphosate based, diluted substances, unless otherwise agreed between the supplier and Anglian Water).

e) servicing of high voltage equipment;

f) testing of high voltage equipment oils;

g) testing of high voltage circuits;

h) testing and servicing of tripping batteries;

i) testing, servicing and recording of settings of protection devices, including the interface between high voltage and low voltage protection;

j) provide an emergency switching service to Anglian Water;

k) advise Anglian Water on all aspects of high voltage operations and maintenance;

Please refer to the Request for Proposal (RFP) documentation for full details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Anglian Water may elect at its sole discretion to extend this Agreement in whole or in part by 4 further periods of one year each or for any alternative periods and not expiring later than 8 years from the Effective Date.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

All criteria are provided in the Request for Information (RFI) and Request for Proposal (RFP) documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to the Request for Information (RFI) and Request for Proposal (RFP) documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

Please refer to the Request for Information (RFI) and Request for Proposal (RFP) documentation.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please refer to the Request for Information (RFI) and Request for Proposal (RFP) documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/08/2017
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 19/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/01/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

In approximately 7 - 8 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Anglian Water Services Limited
Thorpe Wood House
Peterborough
PE3 6WT
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/07/2017