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The 3 Torpoint ferries each use diesel engines fuelled by Marine Gas Oil (MGO) certified in accordance with Maritime and Coastguard Agency (MCA) requirements. The Marine Gas Oil (MGO), is certified in accordance with MCA requirements (density of ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
United Kingdom
Contact person: Mr Mike Shillaber
Telephone: +44 1872322716
E-mail:
NUTS code: UKK3

Internet address(es):

Main address: http://www.cornwall.gov.uk

Address of the buyer profile: http://www.cornwall.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyingthesouthwest.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Marine Gas Oil to the Torpoint Ferries.

Reference number: DN278485
II.1.2)Main CPV code
09134000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The 3 Torpoint ferries each use diesel engines fuelled by Marine Gas Oil (MGO) certified in accordance with Maritime and Coastguard Agency (MCA) requirements. The Marine Gas Oil (MGO), is certified in accordance with MCA requirements (density of 0.8557 and sulphur content of <0.01 % 10ppm), and is required to be delivered to site on demand.

This procurement is being undertaken by Cornwall Council, on behalf of the Tamar Bridge and Torpoint Ferry Joint Committee and seeks to appoint a Supplier, for an initial 3 year period with an option to extend for a further two year period, to supply MGO direct to the Ferries which operate between Plymouth and Torpoint.

Please note, the full electronic tendering submission details, requirements and specification etc. can only be obtained via accessing the procurement portal supplyingthesouthwest.org.uk , where this opportunity can be found under reference DN278485.

II.1.5)Estimated total value
Value excluding VAT: 960 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKK3
NUTS code: UKK4
II.2.4)Description of the procurement:

The Torpoint Ferry service forms a vital link across the Tamar estuary between the town of Torpoint in Cornwall and the city of Plymouth in Devon. The crossing is jointly owned by Cornwall Council and Plymouth City Council who operate 3 chain ferries at the location.

The service operates 24 hours a day, 365 days a year, with service provision varying from a 3 ferry service at peak times to a single ferry overnight. Current 2-way traffic volume is approximately 2.4 million vehicles and 800k pedestrians and cyclists per annum.

The 3 ferries each use diesel engines fuelled by Marine Gas Oil (MGO) certified in accordance with Maritime and Coastguard Agency (MCA) requirements. The Marine Gas Oil (MGO), certified in accordance with MCA requirements (density of 0.8557 and sulphur content of <0.01 % 10ppm), is required to be delivered to site on demand. Historically, this is a delivery of 20 000 litres every 3 weeks, which is discharged directly into the storage tanks of the receiving ferry. The timing of delivery (Monday to Thursday starting no earlier than 0930 and completing by 1300) is dictated by the operational and safety case requirements to fuel the ferries during the planned ‘out of service’ periods.

It should be noted that the delivery tanker could embark on the receiving ferry at either Torpoint or Devonport, and that there is no shore based storage capacity for MGO within the ferry infrastructure.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2022
This contract is subject to renewal: yes
Description of renewals:

At the end of the initial 3 year period either the contract will be extended by the further option of two years or will be renewed via a new procurement process.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated within the Specification with strict adherence to the limited refuelling delivery window being vital operationally.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/09/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 04/09/2017
Local time: 15:00
Place:

New County Hall, Truro.

Information about authorised persons and opening procedure:

Commercial Services Representative and one other independent witness.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Cornwall Council, Monitoring Officer
Truro
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/07/2017