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Portsmouth City Council (the Employer) is inviting tenders from suitably qualified heritage and archaeological consultants (Supplier) to provide heritage advice and archaeological support to the Employer for the Southsea Coastal Defence Scheme. ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail:
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Heritage advice and archaeological support - Southsea.

II.1.2)Main CPV code
90713000
II.1.3)Type of contract
Services
II.1.4)Short description:

Portsmouth City Council (the Employer) is inviting tenders from suitably qualified heritage and archaeological consultants (Supplier) to provide heritage advice and archaeological support to the Employer for the Southsea Coastal Defence Scheme.

The contract will be a NEC3 Professional Services Contract Option G - Term Contract. Task Orders will be issued to the Consultant for the provision of services under the term contract. The target award date for the contract is 12.9.2017 with service commencement following on 21.9.2017. The contract will run for an initial base term of 7 years extendable to a maximum total term of 8 years.

The estimated total value for this contract is 350 000 GBP. More detail about the potential 350 000 GBP can be found in section II.2.4 of this notice.

II.1.5)Estimated total value
Value excluding VAT: 350 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
71313000
71351200
71351210
71351220
II.2.3)Place of performance
NUTS code: UKJ31
II.2.4)Description of the procurement:

The services to be provided under the term contract may include:

- Provide expert heritage and archaeological advice to the Employer during the next stages of design, in which the current conceptual design will be further developed to a sufficient level of detail to obtain planning permission, and subsequently to full detailed design. The Consultant shall support the Employer in satisfying the requirements of this Scope and address the issues and concerns raised by key heritage stakeholders including Portsmouth City Council's Conservation Officer, Hampshire County Council's Historic Environment Team, and Historic England.

- Provide support to the Employer and draft applications for heritage related licences and consents.

- Produce written schemes of investigation (WSIs) for all required stages of site investigations and construction works.

- Provide an archaeological watching brief for site investigations and construction works.

- Produce a Heritage Statement for the planning permission application.

- Produce an Archaeological Mitigation Strategy for the planning permission application.

- Undertake environmental sampling, laboratory testing and analysis of samples where required.

- Provide advice and support to the Employer in cases where discovery of material is made on site.

- Preparation of deposit models, where required.

- Reporting.

The estimated value of the above is 300 000 GBP.

By submitting a return to this tender, the Consultant is confirming that it is able to deliver, as a minimum, all the Services listed above. Should you have any concerns about the ability to deliver these listed Services, please ensure that you contact the Employer during the tender process to get guidance as required.

Although this contract is being let for use on the Southsea Coastal Defence scheme, should there be a requirement that the Employer requires assistance on one of the other schemes it is running during the contract term; they reserve the right to ask the successful Supplier if they wish to bid for the work. Any additional Services let through this contract could add an additional 50 000 GBP to the value of the contract.

The proposed procurement timetable is as follows:

Invitation to tender pack made available on InTend: 17.7.2017

Deadline for requests for clarification: 3.8.2017

Tender return deadline: 17.8.2017 at 12:00

Deadline for return of Company Reference Questionnaires: 17.8.2017

Evaluation of tender returns completed by: 31.8.2017

Notification of Successful and unsuccessful tenders: 1.9.2017

Standstill: 2.9.2017 - 11.9.2017

Contract Award: 12.9.2017

Pre-Contract meeting: 12.9.2017

Contract commencement / site access: 21.9.2017

End of contract: 31.1.2025

Options for extension to: 31.1.2026

All tender documents are available to download via InTend: https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 350 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 88
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Although this contract is being let for use on the Southsea Coastal Defence scheme, should there be a requirement that the Employer requires assistance on one of the other schemes it is running during the contract term; they reserve the right to ask the successful Supplier if they wish to bid for the work. These optional schemes could increase the value of the contract from 300 000 GBP to 350 000 GBP.

There are also options to extend the contract to a total term of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 17/08/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address:https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/07/2017