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Mid Devon District Council wishes to procure consultancy work in relation to the Culm Garden village. This opportunity specifically relates to the procurement of consultancy support for the management of this project.

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Mid Devon District Council
Phoenix House, Phoenix Lane
EX16 6PP
United Kingdom
Contact person: Mrs Chanelle Busby
Telephone: +44 1884234228
Fax: +44 1884244632
NUTS code: UKK43

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Project Management for Culm Garden Village Project.

Reference number: DN286000
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Mid Devon District Council wishes to procure consultancy work in relation to the Culm Garden village. This opportunity specifically relates to the procurement of consultancy support for the management of this project.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKK43
II.2.4)Description of the procurement:

In March 2016 the Department for Communities and Local Government (DCLG) published a prospectus titled ‘Locally-led Garden villages, Towns and Cities’ which aimed to deliver accelerated housing supply through the support of high quality locally-led schemes that will realise a new generation of garden villages, towns and cities. Mid Devon District Council submitted an expression of interest for a ‘Culm’ garden village for up to 5 000 dwellings on land to the east of Cullompton.

The submission Local Plan Review identifies land to the east of Cullompton as a suitable location for strategic growth and includes a draft policy for the allocation of mixed use development including 1 750 dwellings with at least a further 800 post 2033. In addition a neighbourhood planning exercise for Cullompton is well under-way and is expected to set out aspirations for community infrastructure /facilities on further land to the east of Cullompton.

The prospectus represented an opportunity to apply for Government support to help deliver the Council's and local community's aspirations for land to the east of Cullompton, which is considered to bolster resources for the project, reduce risk and could result in infrastructure investment through the Government's capital road and rail programmes and Housing Infrastructure Fund. Improved road and infrastructure at junction 28 of the M5 has already been identified as being required and the Local Plan, both adopted and proposed aspire to see the reopening of a Cullompton railway station. The garden village therefore represents an opportunity to raise the profile of the proposals and gain Government assistance in its delivery.

The Government confirmed via a ministerial announcement on 2.1.2017, the success of Mid Devon's expression of interest for a garden village, one of 14 to be announced nationally. The expression of interest was supported by Cullompton Town Council, Cullompton Neighbourhood Plan Steering Group and the Heart of the South West Local Enterprise Partnership.

Since the announcement of garden village status, work has started to identify and scope out priority work streams and tasks, critical path and milestones for project progress.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
End: 31/08/2018
This contract is subject to renewal: yes
Description of renewals:

The renewal of this contract will be subject to grant funding and as such cannot be guaranteed.

However, the intention is to allow within the scope of this procurement, the possibility of up to 9 1-year extensions, thus allowing consistency for the project for the foreseeable future.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: DCLG Locally-Led Garden Villages, Towns and Cities.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 03/08/2017
Local time: 12:30
Information about authorised persons and opening procedure:

All tenders are opened and verified electronically by the Councils internal audit department.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
UK High Court
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: Mid Devon District Council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts Regulations 2015 may bring proceedings in the High Court.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: