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The British Film Institute (BFI) aims to make its moving image collections available to audiences through the widest range of platforms and technologies. To help achieve these objectives the BFI intends to implement a framework agreement. ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom
Contact person: Stephen Adams
Telephone: +44 2079574849
E-mail:
NUTS code: UKH23

Internet address(es):

Main address: http://www.bfi.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

BFI Digitisation, Restoration and Laboratory Services Framework.

Reference number: 2016/133
II.1.2)Main CPV code
92100000
II.1.3)Type of contract
Services
II.1.4)Short description:

The British Film Institute (BFI) aims to make its moving image collections available to audiences through the widest range of platforms and technologies. To help achieve these objectives the BFI intends to implement a framework agreement.

The requirements are for digitisation and restoration of archival content across all formats.

The BFI is seeking to augment the technical capacity within its Archive and Content departments.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 200 000.00 GBP
II.2)Description
II.2.1)Title:

Scanning Services

Lot No: 1
II.2.2)Additional CPV code(s)
92100000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

Hertfordshire.

II.2.4)Description of the procurement:

The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK's film heritage. The film collections encompass the entire history of film production, and include examples of an extremely wide range of formats and systems. While the BFI maintains considerable expertise and machinery to support and preserve these formats through duplication, this Tender seeks a greater range and capacity through commercial provision.

II.2.5)Award criteria
Quality criterion - Name: Your Company Offering / Weighting: 40
Quality criterion - Name: Location, Transportation and Security / Weighting: 15
Quality criterion - Name: Quality Control / Weighting: 15
Quality criterion - Name: Technical and Project Team / Weighting: 10
Cost criterion - Name: Pricing / Weighting: 15
Cost criterion - Name: Added Value / Weighting: 5
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Video and Audio Services

Lot No: 2
II.2.2)Additional CPV code(s)
92110000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

Hertfordshire.

II.2.4)Description of the procurement:

The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of UK audio visual heritage. It is universally accepted that content essentially ‘locked’ within obsolete tape-based audio and video recording systems are increasingly at risk due to the proprietary and commercially unsupported nature of the products used to create them over a period spanning many decades.

While the BFI and its partners maintain considerable expertise and machinery to support and preserve these formats through digitisation, it is clear that greater capacity through commercial provision will be required to facilitate an accelerated programme of large-scale digitisation for video and audio content to provide suitable digital file formats and associated metadata for long-term preservation.

II.2.5)Award criteria
Quality criterion - Name: Your Company Offering / Weighting: 30
Quality criterion - Name: Location, Transportation and Security / Weighting: 15
Quality criterion - Name: Quality Control / Weighting: 10
Quality criterion - Name: Documentation, Data and File Management / Weighting: 15
Quality criterion - Name: Technical and Project Team / Weighting: 10
Cost criterion - Name: Pricing / Weighting: 15
Cost criterion - Name: Added Value / Weighting: 5
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Photochemical Services

Lot No: 3
II.2.2)Additional CPV code(s)
92100000
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

Hertfordshire.

II.2.4)Description of the procurement:

The BFI and its strategic partners are responsible for the preservation and accessibility of a significant share of the UK's film heritage. The film collections encompass the entire history of film production, and include examples of an extremely wide range of formats and systems. While the BFI maintains considerable expertise and machinery to support and preserve these formats through duplication, this Tender seeks a greater range and capacity through commercial provision.

II.2.5)Award criteria
Quality criterion - Name: Your Company Offering / Weighting: 30
Quality criterion - Name: Location, Transportation and Security / Weighting: 15
Quality criterion - Name: Quality Control / Weighting: 15
Quality criterion - Name: Documentation and Reporting / Weighting: 10
Quality criterion - Name: Technical and Project Team / Weighting: 10
Cost criterion - Name: Pricing / Weighting: 15
Cost criterion - Name: Added Value / Weighting: 5
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Lot No: 1
Title:

Scanning Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
01/04/2017
V.2.2)Information about tenders
Number of tenders received: 21
Number of tenders received from SMEs: 18
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Dragon Digital Limited
Pencoed Technology Park, Pencoed
Bridgend
CF35 5HZ
United Kingdom
NUTS code: UKL17

Internet address:http://www.dragondi.co.uk/

The contractor is an SME: yes
V.2.3)Name and address of the contractor
L'immagine Ritrovata SRL
Via Riva di Reno 72
Bologna
40122
Italy
NUTS code: ITH55

Internet address:http://www.immagineritrovata.it/

The contractor is an SME: yes
V.2.3)Name and address of the contractor
Haghefilm Digitaal B.V
Willem Fenengastraat 39, Amstel Business Park
Amsterdam-Duivendrecht
1114 AH
Netherlands
NUTS code: NL329

Internet address:https://www.haghefilm-digitaal.nl

The contractor is an SME: yes
V.2.3)Name and address of the contractor
Pinewood Shepperton Facilities Limited
Pinewood Studios, Pinewood Road, Iver Heath, Buckinghamshire
Iver
SL0 0NH
United Kingdom
NUTS code: UKJ1

Internet address:http://www.pinewoodgroup.com/

The contractor is an SME: no
V.2.3)Name and address of the contractor
R3store Studios Limited
Unit 26, Poplar Business Park, 10 Prestons Road
London
E14 9RL
United Kingdom
NUTS code: UKI

Internet address:https://r3storestudios.com/

The contractor is an SME: yes
V.2.3)Name and address of the contractor
Cineric Portugal LDA
LXfactory, Edifício I ,Room 1.15c, Rua Rodrigues de Faria, 103
Lisboa
1300
Portugal
NUTS code: PT17

Internet address:http://www.cineric.pt/

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 500 000.00 GBP
Total value of the contract/lot: 1 500 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Expression of Interest will only be accepted via the BFI's eProcurement Portal at https://in-tendhost.co.uk/bfi/aspx/Home

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=266173589

GO Reference: GO-201773-PRO-10562084.

VI.4)Procedures for review
VI.4.1)Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
United Kingdom
Telephone: +44 2079578987
E-mail:

Internet address:http://www.bfi.org.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
03/07/2017