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The Bushey St James Trust (the Client) is an exciting multi academy trust in Bushey, Hertfordshire made up of 2 academy schools, Bushey Meads Secondary School and Little Reddings Primary School. The 2 schools both became a Trust in February 2012 and ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Bushey St James Trust
C/O Bushey Meads School, Coldharbour Lane
Bushey
WD23 4PA
United Kingdom
Telephone: +44 1276-673880
E-mail:
NUTS code: UKH23

Internet address(es):

Main address: http://www.busheymeads.org.uk/the-bushey-st-james-trust/

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.litmuspartnership.co.uk/project/bushey_st_james_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Bushey St James Trust ~ Tender for Cleaning Services.

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

The Bushey St James Trust (the Client) is an exciting multi academy trust in Bushey, Hertfordshire made up of 2 academy schools, Bushey Meads Secondary School and Little Reddings Primary School. The 2 schools both became a Trust in February 2012 and the purpose behind the joint application was to develop links between primary and secondary phase education. The long-term vision of the Trust is to expand further to include other local schools.

II.1.5)Estimated total value
Value excluding VAT: 695 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH23
Main site or place of performance:

Bushey Meads School and Little Reddings Primary School, Bushey, Hertfordshire, United Kingdom.

II.2.4)Description of the procurement:

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for 1 152 students and 140 teaching and support staff at Bushey Meads School and 380 students and 40 teaching and support staff at Little Reddings Primary School, with a focus on providing cleaning excellence

The contract being tendered is for 3 years in duration from 1.1.2018 to 31.12.2020 with an option to extend for a further 2 years.

The school year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all cleaning, both internal and external areas (e.g. litter picking), including security (e.g. de-alarming and opening of the sites and closing and re-alarming of the sites) and restoration of the dining area first thing next morning after evening events.

Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

The value of the current contract is:

- Bushey Meads School: 109 000 GBP, the site currently undertaking an expansion programme with additional areas coming into service over the next year; contract area 10 700 current.

- Little Reddings Primary School: circa 30 000 GBP, some areas to be retained in-house; contract area 1 881 m2.

The Client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Supplier.

As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. The successful Supplier will be expected to provide new kit and such equipment as to allow for efficient and exemplary standards of cleaning.

Please be advised that this contract will be let on a 3 + 2 years basis.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 695 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/12/2022
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 15/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Interest in the selection process should be expressed via email only to clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/bushey_st_james_trust

The closing date for receipt of the Selection Questionnaire is 18.8.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to , by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review
VI.4.1)Review body
Bushey St James Trust
Hertfordshire
Bushey
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
30/06/2017