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Runnymede Borough Council and its subsidiary companies RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd the ‘Authority’ is progressing with an ambitious commercial portfolio acquisition and development programme. ...

Prior information notice

This notice is for prior information only

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Runnymede Borough Council, RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd
Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Contact person: Javid Patel
Telephone: +44 01132337304
E-mail:
NUTS code: UKJ23

Internet address(es):

Main address: https://www.runnymede.gov.uk/

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.1)Name and addresses
RBC Investments Surrey Ltd/RBC Services (Addlestone One) Ltd
Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Contact person: Javid Patel
Telephone: +44 01132337304
E-mail:
NUTS code: UKJ23

Internet address(es):

Main address: https://www.runnymede.gov.uk/

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Procurement of Hard and Soft Facilities Management Services and Computer Aided Facility Management System for Commercial Portfolio.

II.1.2)Main CPV code
79993000
II.1.3)Type of contract
Services
II.1.4)Short description:

Runnymede Borough Council and its subsidiary companies RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd the ‘Authority’ is progressing with an ambitious commercial portfolio acquisition and development programme.

The Authority is to procure a new supply chain arrangement to deliver Hard and Soft FM services and CAFM system.

This PIN notice is published to establish expressions of interest.

Interested parties are invited to confirm their interest in the opportunity and a short explanation of whether they have a preference to bid for one specific lot or combined by emailing the contact set out under I.1) in the Prior Information Notice.

Please ensure you provide your feedback no later than 7.7.2017.

A final decision will be made on the approach to the Lot(s) following this market testing exercise.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
II.2)Description
II.2.1)Title:

Lot 1 Hard FM and CAFM System

Lot No: 1
II.2.2)Additional CPV code(s)
79993000
50000000
55500000
45000000
90900000
42160000
90500000
90700000
77300000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ23
Main site or place of performance:

The authority serves a wide geographical area and its commercial portfolio of assets are in Surrey and London.

II.2.4)Description of the procurement:

A single supplier for Lot 1 Hard FM and CAFM system.

II.2.14)Additional information

There is an option to extend the contract by a further 3 years following the expiration of the initial 5 year term.

II.2)Description
II.2.1)Title:

Lot 2 Soft FM

Lot No: 2
II.2.2)Additional CPV code(s)
79993000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ23
Main site or place of performance:

The Authority serves a wide geographical area and its commercial portfolio of assets are in Surrey and London.

II.2.4)Description of the procurement:

A single supplier for Soft FM services.

II.2.14)Additional information

There is an option to extend the contract by a further 3 years following the expiration of the initial 5 year term.

II.2)Description
II.2.1)Title:

Lot 3 All lots

Lot No: 3
II.2.2)Additional CPV code(s)
79993000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ23
Main site or place of performance:

The authority serves a wide geographical area and its commercial portfolio of assets are in Surrey and London.

II.2.4)Description of the procurement:

Suppliers who apply for all lots can only tender for Lot 3.

II.2.14)Additional information

There is an option to extend the contract by a further 3 years following the expiration of the initial 5 year term.

II.3)Estimated date of publication of contract notice:
19/06/2017

Section IV: Procedure

IV.1)Description
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

For further information about the opportunity, please contact the name under I.1) in the Prior Information Notice

This notice is for information only and the Authority reserves the right to discontinue the proposed tendering process and not to award the contract.

The information contained in this notice, including information relating to the nature and scope of the Authority's requirements, the classification of this requirement or the list of CPV codes is only indicative of its current thinking and is neither exhaustive nor binding and the authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time.

VI.5)Date of dispatch of this notice:
27/06/2017