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Transportation of the Deceased (2017).

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hull City Council
Room 94, The Guildhall, Alfred Gelder Street
For the attention of: Mr Simon Bugg
HU1 2AA Hull
United Kingdom
Telephone: +44 1482615117
E-mail:

Internet address(es):

General address of the contracting authority: http://www.hullcc.gov.uk

Further information can be obtained from: Hull City Council
Guildhall, Alfred Gelder Street
Contact point(s): via email
For the attention of: Procurement Team
HU1 2AA Hull
United Kingdom
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hull City Council
The Guildhall, Alfred Gelder Street
Contact point(s): via email
For the attention of: Procurement Team
HU1 2AA Hull
United Kingdom
E-mail:

Tenders or requests to participate must be sent to: Hull City Council
The Guildhall, Alfred Gelder Street
Contact point(s): via email
For the attention of: Procurement Team
HU1 2AA Hull
United Kingdom
E-mail:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Riding of Yorkshire Council
United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Transportation of the Deceased (2017).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Transportation of the Deceased (2017)
1.1
Hull City Council (HCC) is inviting tenders from organisations to provide a service on behalf of HM Senior Coroner of the Hull and East Riding District to transport the deceased from one location to another as instructed by HM Senior Coroner. The majority of instructions will be taken from Humberside Police, providing the contracted provider with details of where the body is located and from where it needs to be collected, and whether it needs to be transported to the mortuary immediately, or into the contracted provider's storage awaiting further instructions from HM Senior Coroner.
The contracted provider(s) will be required to enter into contract with Hull City Council under which they will be bound to meet the required performance standards and key obligations. The contract is scheduled to run from 1st September 2017 for 4 years with the option to extend for up to a further 12 months.
The contract has been divided into 7 lots.
Tenderers are invited to bid for all or any of the following Lots:
LOT 1
- Hull
LOT 2
- East Riding (immediate surrounding area of Hull)
LOT 3
- North Eastern districts of the - East Riding of Yorkshire
LOT 4
- South Eastern districts of the - East Riding of Yorkshire
LOT 5
- Western districts of the - East Riding of Yorkshire
LOT 6
- Transportation of deceased from the mortuary to alternative out of town hospital & return of deceased to location within Hull & East Riding.
LOT 7 - Transportation of deceased from Castle Hill mortuary to Hull Royal
Infirmary mortuary (or vice versa).
II.1.6)Common procurement vocabulary (CPV)

98371200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Transportation of the Deceased (2017)
The contract has been divided into 7 lots.
Tenderers are invited to bid for all or any of the following Lots:
LOT 1
- Hull
LOT 2
- East Riding (immediate surrounding area of Hull)
LOT 3
- North Eastern districts of the - East Riding of Yorkshire
LOT 4
- South Eastern districts of the - East Riding of Yorkshire
LOT 5
- Western districts of the - East Riding of Yorkshire
LOT 6
- Transportation of deceased from the mortuary to alternative out of town hospital & return of deceased to location within Hull & East Riding.
LOT 7 - Transportation of deceased from Castle Hill mortuary to Hull Royal
Infirmary mortuary (or vice versa).
Estimated value excluding VAT:
Range: between 170 000 and 270 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hull
1)Short description
Transport the deceased from a location in Hull to another location as instructed by HM Senior Coroner. The majority of instructions will be taken from Humberside Police, providing the contracted provider with details of where the body is located and from where it needs to be collected, and whether it needs to be transported to the mortuary immediately, or into the contracted provider's storage awaiting further instructions from HM Senior Coroner.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: East Riding (immediate surrounding area of Hull)
1)Short description
Transport the deceased from a location within East Riding (immediate surrounding area of Hull) to another location as instructed by HM Senior Coroner. The majority of instructions will be taken from Humberside Police, providing the contracted provider with details of where the body is located and from where it needs to be collected, and whether it needs to be transported to the mortuary immediately, or into the contracted provider's storage awaiting further instructions from HM Senior Coroner.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: North Eastern districts of the - East Riding of Yorkshire
1)Short description
Transport the deceased from a location in North Eastern districts of the - East Riding of Yorkshire to another location as instructed by HM Senior Coroner. The majority of instructions will be taken from Humberside Police, providing the contracted provider with details of where the body is located and from where it needs to be collected, and whether it needs to be transported to the mortuary immediately, or into the contracted provider's storage awaiting further instructions from HM Senior Coroner.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: South Eastern districts of the - East Riding of Yorkshire
1)Short description
Transport the deceased from a location in South Eastern districts of the - East Riding of Yorkshire to another location as instructed by HM Senior Coroner. The majority of instructions will be taken from Humberside Police, providing the contracted provider with details of where the body is located and from where it needs to be collected, and whether it needs to be transported to the mortuary immediately, or into the contracted provider's storage awaiting further instructions from HM Senior Coroner.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Western districts of the - East Riding of Yorkshire
1)Short description
Transport the deceased from a location in Western districts of the - East Riding of Yorkshire to another location as instructed by HM Senior Coroner. The majority of instructions will be taken from Humberside Police, providing the contracted provider with details of where the body is located and from where it needs to be collected, and whether it needs to be transported to the mortuary immediately, or into the contracted provider's storage awaiting further instructions from HM Senior Coroner.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Transportation of deceased from Hull & East Riding mortuary to alternative out of town hospital & return of deceased to location within Hull & East Riding.
1)Short description
Contract Provider will be required to provide transport to move the deceased from Hull & East Riding mortuary facilities to an out of town hospital for a Post Mortem examination. Once Post Mortem completed, contract provider to collect deceased and return body to either a chosen funeral Directors or Hull & East Riding Mortuary.
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Transportation of deceased from Castle Hill mortuary to Hull Royal infirmary mortuary
1)Short description
Contract Provider required to transport the deceased from Castle Hill mortuary (Cottingham, East Riding) to Hull Royal Infirmary mortuary (or vice versa).
2)Common procurement vocabulary (CPV)

98370000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
Minimum level(s) of standards possibly required: As per tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
Minimum level(s) of standards possibly required:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DN275713
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.7.2017 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.7.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 21.7.2017 - 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Commercial Lawyer Category Manager/Procurement Manager.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender is to be managed partly electronically, partly manually. Interested parties will be required to register their company details through the Councils electronic tendering system by visiting https://www.yortender/procontract. to obtain the tender documents. All tender documents must be returned to the Council via post, and arrive before the closing date/time as per tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Hull City Council, Monitoring Officer
The Guildhall, Alfred Gelder Street
HU1 2AA Hull
United Kingdom

Body responsible for mediation procedures

Hull City Council, Monitoring Office
The Guildhall, Alffred Gelder Street
HU1 2AA Hull
United Kingdom

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hull City Council will incorportae a standstill period at the point information on the award of the contract is communicated to Tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calender days, provides time for the unsuccessful Tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Hull City Council, Monitoring Officer
The Guildhall, Alfred Gelder Street
HU1 2AA Hull
United Kingdom

VI.5)Date of dispatch of this notice:
15.6.2017