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Total facilities management services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westminster Kingsway College
Victoria Centre, 76 Vincent Square
Contact point(s): Turner & Townsend Management Solutions
For the attention of: Mr Matt Reid
SW1P 2PD London
UNITED KINGDOM
Telephone: +44 7843642711
E-mail:
Fax: +44 2075444050

Internet address(es):

General address of the contracting authority: http://www.westking.ac.uk

Address of the buyer profile: http://www.westking.ac.uk

Further information can be obtained from: Turner & Townsend Management Solutions
-
10 Bedford Street
Contact point(s): Mr Matt Reid
For the attention of: Mr Matt Reid, Associate Director
WC2E 9HE London
UNITED KINGDOM
Telephone: +44 7843642711
E-mail:
Fax: +44 2075444050

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Turner & Townsend Management Solutions
-
10 Bedford Street
Contact point(s): Mr Matt Reid
For the attention of: Mr Matt Reid, Associate Director
WC2E 9HE London
UNITED KINGDOM
Telephone: +44 7843642711
E-mail:
Fax: +44 2075444050

Tenders or requests to participate must be sent to: Turner & Townsend Management Solutions
-
10 Bedford Street
Contact point(s): Mr Matt Reid
For the attention of: Mr Matt Reid, Associate Director
WC2E 9HE London
UNITED KINGDOM
Telephone: +44 7843642711
E-mail:
Fax: +44 2075444050

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Total facilities management services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London - Westminster/Camden.

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Westminster Kingsway College wish to appoint a single total facilities management (TFM) contractor to provide a TFM service consisting of both hard and soft services to their four (4) London Centre's located in the boroughs of Westminster and Camden.
Organisations invited to tender will be required to provide a service delivery model and comprehensive costs to perform services to specified standards under an output based specification and supporting contract.
It is currently envisaged that the scope of services to be included within the TFM services contract are:
- CAFM Helpdesk system,
- Fabric and M&E Maintenance,
- Building Support Services,
- Cleaning and Waste Management,
- Pest Control,
- Grounds Maintenance,
- Security,
- Meeting Room Management,
- Furniture Management; and,
- Mail services.
Currently it is envisaged that NEC3 Term Service Contract (TSC) will be used with amendments to cover the Contracting Authority's specific requirements.
II.1.6)Common procurement vocabulary (CPV)

50000000, 79700000, 98341120, 72253100, 77314000, 90911000, 90911200, 90911100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total facilities management services contract will cover the following: CAFM Helpdesk system, Fabric Maintenance, M&E Maintenance, Building Support Services, Cleaning, Waste Management, Pest Control, Grounds Maintenance, Security, Meeting Room Management, Furniture Management and Mail services.
The contract period is 3 years with the Contracting Authority being entitled (but without any obligation whatsoever) to extend this period by a further 1 year, and subsequent further 1 + 1 + 1 years (totalling 7 years).
Estimated value excluding VAT:
Range: between 3 000 000,00 and 4 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details will be provided in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Tenderers must not have committed any of those offences listed in Section 23, Part 4 of the Public Contracts Regulations 2006 or any amendments thereof.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Details are provided in the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details are provided in the PQQ.
Minimum level(s) of standards possibly required: Details are provided in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the PQQ.
Minimum level(s) of standards possibly required:
Details are provided in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Details are provided in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.2.2012 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.2.2012 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.3.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1. All dates and time periods specified in this notice are provisional and the Contracting Authority reserves the right to change these.
2. Applicants should request PQQ documents from Mr Matt Reid using the contact details given in Section I.1.
3. If any applicant considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of such sensitivity specified. In such cases the relevant material will, in response to requests made under the Freedom of Information Act 2000, be examined in the light of the exemptions of the Act.
4. Applicants must note that their completed PQQs must be returned to the address stated in Annex A by (17:00) hrs on 15.2.2012.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority incorporates a minimum 10 calendar day standstill period at the point of information on the award of contract is communicated to the tenderers. This period allows unsuccessful tenderers to seek further de-briefing from the Contracting Authority before the contract is entered into. Applicants have two working days from the notification of award decision to request additional de-briefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Such additional information should be requested from the contact point in Section I.1 of this Notice.
If an appeal regarding the award of contract has not been successfully resolved: The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.1.2012