By browsing our site you agree to our use of cookies. You will only see this message once. Find out more
We regret to inform you that we have ceased publication of current announcements.
Unitedkingdom-tenders.co.uk domain is for sale. Please contact us.

The contract is for a new release of a specific computer system (Source and Covert Authorities Management workflow product, current version 4.x) in use by UK Law Enforcement Agencies (LEAs), including Police Forces. The additional functionality is ...

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
The Police and Crime Commissioner for Gloucestershire
N/A
No 1 Waterwell, Waterwells Drive, Glos.
Quedgeley
GL2 2AN
United Kingdom
Contact person: Kenny Stewart — 07971 048236
E-mail:
NUTS code: UK

Internet address(es):

Main address: https://eu-supply.com

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

CD Workflow System Upgrade - Auto Acquisition and IP Act Compliance.

II.1.2)Main CPV code
72212100
II.1.3)Type of contract
Services
II.1.4)Short description:

The contract is for a new release of a specific computer system (Source and Covert Authorities Management workflow product, current version 4.x) in use by UK Law Enforcement Agencies (LEAs), including Police Forces.

The additional functionality is required prior to 1.11.2017 to comply with the new Investigatory Powers Act 2016 (IP Act) and deliver new functionality to integrate with the Home Office Auto-Acquisition (AA) toolset.

The software update will require new code development, integration testing, live installation, user-training, new release support and maintenance (including production, disaster recovery and test environments and project management services. A single vendor, Equiniti Charter Limited, currently own, operate and support the Source and Covert Authorities Management workflow product.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 800 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72000000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Gloucestershire.

II.2.4)Description of the procurement:

The contract is for a new release of a specific computer system (Source and Covert Authorities Management workflow product, current version 4.x) in use by UK Law Enforcement Agencies (LEAs), including Police Forces.

The additional functionality is required prior to 1.11.2017 to comply with the new Investigatory Powers Act 2016 (IP Act) and deliver new functionality to integrate with the Home Office Auto-Acquisition (AA) toolset.

The software update will require new code development, integration testing, live installation, user-training, new release support and maintenance (including production, disaster recovery and test environments and project management services. A single vendor, Equiniti Charter Limited, currently own, operate and support the Source and Covert Authorities Management workflow product.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The proposed procurement covers an upgrade to an existing third party proprietary software application (Source and Covert Authorities Management or SCAM), currently used by 21 UK Law Enforcement Agencies (LEAs), and required prior to 1.11.2017.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

While other communications data workflow systems exist, support for the current SCAM application can only be provided by the IP (Intellectual Property) asset owner. Existing IPR arrangements governing SCAM use by LEAs restricts third party entitlement to modify or access the application source code. Consequently, The Office of the Police and Crime Commissioner for Gloucestershire (PCC) has agreed to a VEAT Notice exemption as supply is restricted to the original system provider, Equiniti Charter, for the following reason: protection of exclusive rights, including intellectual property rights.

Due to the time-imperative nature of this upgrade to support legislative requirements and the associated IP restrictions, consideration of running a strategic tender process at this time is not considered viable for the following reasons:

- It is considered unlikely that any new vendor will have a sufficiently mature solution, if starting development after the completion of a tender process, to meet the requisite legislative deadlines.

- System Integration Testing (SIT) must commence in the UK Home Office testing environment by mid-June, and be completed by end September, 2017. Other third party systems are involved in this SIT and the system considered here must operate in an integrated manner with those other third party systems within that time frame.

- Given the proprietary nature of the software, there is little prospect of a vendor being able to build, sell, test, configure and supply a full system more economically than simply upgrading an existing system.

For these reasons, the PCC is publishing this VEAT Notice as it believes that this service is only able to be provided by the current supplier. The PCC therefore intend to award a contract to Equiniti Charter Limited for 800 000 GBP commencing 9.5.2017. Following publication of the VEAT notice on 28.4.2017, there will be a 10 day standstill period, concluding on 8.5.2017. Following satisfactory conclusion of the standstill period, the PCC intends to enter into a contract with Equiniti Charter Limited for the provision of the above described services.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

Title:

CD Workflow System Upgrade - Auto Aquisition and IP Act Compliance

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
28/04/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Equiniti Charter limited
3318215
42-50 Hersham Road
Walton-on-Thames
KT12 1RZ
United Kingdom
Telephone: +44 1932250000
E-mail:
NUTS code: UK
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 800 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The upgrade will comply with the new Investigatory Powers Act 2016 (IP Act) legislation and will deliver new functionality to integrate with the UK Home Office Auto-Acquisition (AA) toolset which is an update to a legacy platform, the Retained Data Handover Interface (RDHI). The UK Home Office have confirmed that the AA requirement has dependencies with the IP Act upgrade. Failure to meet this timeframe would mean UK LEAs access to data would be unlawful via the current system, with significant operational implications.

The identified SCAM changes, which comprises new program code, integration testing, live installation, user-training, new release support and maintenance and project management services, can only be provided by a particular economic operator (Equiniti Charter Limited, as they own and operate SCAM).

VI.4)Procedures for review
VI.4.1)Review body
East Midlands Strategic Commercial Unit
Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold
Nottingham
NG5 8PP
United Kingdom
E-mail:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
28/04/2017