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Post Office Ltd (‘POL’) has a requirement for the provision of 5 High Speed Note Counters, with 4 automated feeders (also known as High Speed Note Sorters (‘HSNS’) on the Bank of England approved machines list). The HSNS must have been ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Post Office Limited
Finsbury Dials, 20 Finsbury St
United Kingdom
Contact person: Andy Dee-Crowne
Telephone: +44 8456112970
NUTS code: UK

Internet address(es):

Main address:

I.2)Joint procurement
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of High Speed Note Counters and Maintenance.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Post Office Ltd (‘POL’) has a requirement for the provision of 5 High Speed Note Counters, with 4 automated feeders (also known as High Speed Note Sorters (‘HSNS’) on the Bank of England approved machines list). The HSNS must have been checked and verified by the Bank of England to confirm that it is able to sort to the current Bank of England fitness standard as listed in the Note Circulation Scheme rulebook.

Post Office anticipates that it may have a future need for the successful Supplier to supply and maintain additional cash counting and secure transportation equipment. This equipment is likely to include, Desk Top cash counters, RFID Tagging and monitoring, Secure Cash transportation and loading systems to include cages, boxes, cassettes, hoppers and pallets. Post Office intends to include this option in the Agreement.

II.1.5)Estimated total value
Value excluding VAT: 15 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Provision and maintenance of 5 High Speed Note Counters and 4 automated feeders.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: yes
Description of renewals:

Initial period of 60 months with the option to extend biennially by 24 months to a total of 180 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

PCR 2015 Rules on Restricted process.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

Mandatory Exclusions: Has the Applicant's High Speed Note Counter been checked and verified by the Bank of England to confirm that it is able to sort to the current BOE Fitness Standard as listed in the NCS rulebook. (Verification of this will be sought from the BoE at the date of evaluation of this PQQ).

The HSNC must have the option for the addition of a continuous automated feed unit and be supplied with a minimum of 400 trays (circa 2000 in total) per machine ordered. Mandatory elements are:

- Machine capable of operation by 1 member of staff;

- Have a unique identification number using a label and barcodes;

- They can be locked and sealed for secure transactions and security;

- Support bulk identification and cash centre tracking using RFID or equivalent technology;

- Multiple trays must be capable of stacking on pallets or other handling systems currently in use within POL cash centres;

- A range of tray sizes are required dependant on operation requirements;

- Be independent of the HSNC;

- Be able to be serviced independently of HSNC allowing the HSNC to operate independently;

- Have the facility for users to change the unit position for maintenance away from operational workspace.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 05/04/2017
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Post Office Ltd
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: