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Supply of Sports Kit, Sports Uniforms, Leisurewear and Associated Services.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Anglia Ruskin University
Bishop Hall Lane
Contact point(s): Procurement
CM1 1SQ Chelmsford
United Kingdom

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Supply of Sports Kit, Sports Uniforms, Leisurewear and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract will be to appoint a Supplier to work in close relation to our University to:
a) supply complete bespoke team sport kits, Sports Uniforms, Leisurewear and Associated Services, including individual team clothing item replacement, for our University Sports Teams, coaching and gym staff and the wider staff and student population;
b) provide a web based ordering platform and full end to end sales support service to our students for bespoke personalised sports clothing and leisurewear;
c) support and develop the ARU Sport brand and market the achievements of its teams through the University and the wider community.
II.1.6)Common procurement vocabulary (CPV)

18412000, 18412100, 18412200, 18410000, 18235300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract is being commissioned on behalf of the Sport and Active Anglia team within Student Services at Anglia Ruskin University. Anglia Ruskin University (ARU) is one of the largest Universities in the East of England and our main campuses are in Chelmsford, Cambridge, Peterborough and London.
Sport and Active Anglia are responsible for most elements of student sport within our university including competitive sports clubs, social sport and management of sports facilities. We are responsible for the overall delivery of our university's sport strategy.
Sport and Active Anglia have a broad range of bespoke sports clothing requirements across a number of programmes. The contractor will need to be able to provide a range of options so that we can build in variation depending on each need whilst still retaining the overall sense that all items belong to the same team.
Sports clothing needs to be fit for purpose to give our staff and students maximum opportunity to be successful. We see sports clothing as an important tool for creating a sense of pride and belonging in our university community - both for the wearer and those who see others wearing it on and off campus.
Most kit will be ordered directly by the Sport and Active Anglia team and then distributed to staff and students as necessary. In addition to this, the contractor must provide an online shop facility for students, staff and others to be able to buy additional items of kit on an individual basis which can be personalised within some clearly defined parameters given by the Sport and Active Anglia team. This online shop should operate independent of our university staff but the contractor must make necessary assurances that student payments will be secure and details of all purchases must be made available to university staff on a regular basis.
Of the kit that will be ordered directly by the Sport and Active Anglia team, the main items include:
- Approximately 50 sports team kits for various sports and in various sizes using appropriate performance fabrics for that activity. These will be purchased at the start of the contract.
- Individual replacement items for sports kits in various sports and sizes on an annual basis (for example, year two might include 6 football shirts, 3 netball dresses, 8 pairs of rugby shorts and 1 basketball vest).
- An order of approximately 1 250 hoodies per annum (from year two onwards) in various sizes.
- Items of staff uniform for approximately 40 staff - this will normally be replaced every two years but individual items should be available to purchase at any time.
- Various polo shirts and training tops for other programmes such as Sports Scholars, Sports Activators and students on our Sports Science and Sports Coaching degrees. In total these are likely to include about 250 items per year.
Suppliers will have to be able to meet strict manufacturing and delivery timescales with all of the Team Sport Kits being required by the 1.9.2017. Timescales for other items are listed within the tender documents.
Samples of the proposed selected sports kit will be required as part of the tender, with samples of the remainder kits being provided by the successful tenderer upon contract award. Samples from the successful tenderer will be retained by the University for the duration of the contract.
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Team Kits and Uniforms must be delivered by the 1.9.2017.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.5.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: