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Leisure Management Contract for Dover Leisure Centre.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dover District Council
Council Offices, White Cliffs Business Park, Whitfield
For the attention of: Mr Dean Coulls
CT16 3PJ Dover
United Kingdom
Telephone: +44 7701294353
E-mail:

Internet address(es):

General address of the contracting authority: http://www.dover.gov.uk/

Address of the buyer profile: www.kentbusinessportal.org

Electronic access to information: www.kentbusinessportal.org

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org

Further information can be obtained from: Dover District Council
Council Offices, White Cliffs Business Park, Whitfield
For the attention of: Mr Dean Coulls
CT16 3PJ Dover
United Kingdom
Telephone: +44 7701294353
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dover District Council
Council Offices, White Cliffs Business Park, Whitfield
For the attention of: Mr Dean Coulls
CT16 3PJ Dover
United Kingdom
Telephone: +44 7701294353
E-mail:

Tenders or requests to participate must be sent to: Dover District Council
Council Offices, White Cliffs Business Park, Whitfield
For the attention of: Mr Dean Coulls
CT16 3PJ Dover
United Kingdom
Telephone: +44 7701294353
E-mail:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Leisure Management Contract for Dover Leisure Centre.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Dover District Council is procuring a 12-year management contract for the operation of the new Dover Leisure Centre (with provision to extend for a further 5 years). The contract will commence on 1.4.2018.
A design and build contract for the new centre is being separately procured by the Council in parallel with the management contract.
The new centre will comprise:
- 8 lane 25m swimming pool with 250 person capacity spectator seating;
- 15m x 8.5 m Learner pool (moveable floor);
- 120 station fitness suite;
- 2 activity studios;
- 4 court sports hall;
- 1 multi-purpose room;
- 1 spin studio;
- 2 squash courts;
- Clip n' climb interactive climbing;
- Small sauna and steam room;
- 3G artificial grass pitch (2 x five-a-side);
- Café;
- Car parking with a minimum of 250 spaces.
The contract also includes the interim management of the current Dover Leisure Centre for a 12-month period until the new centre is ready.
II.1.6)Common procurement vocabulary (CPV)

92000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Dover District Council is procuring a 12-year management contract for the operation of the new Dover Leisure Centre (with provision to extend for a further 5 years). The contract will commence on 1.4.2018.
Estimated value excluding VAT:
Range: between 5 160 000 and 7 310 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 144 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Included in the Invitation to Tender (ITT).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Included in the Invitation to Tender (ITT).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Included in the Invitation to Tender (ITT).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Included in the Invitation to Tender (ITT).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Included in the Invitation to Tender (ITT).
Minimum level(s) of standards possibly required: Included in the Invitation to Tender (ITT).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Included in the Invitation to Tender (ITT).
Minimum level(s) of standards possibly required:
Included in the Invitation to Tender (ITT).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.5.2017 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.5.2017 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.3.2017
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Dover District Council will incorporate a minimum 10 day calendar standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 87 of the Public Contract Regulations 2015. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 3 of the Public Contract Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.3.2017