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Venue Finding and Booking Service and Venue Booking Service for Meetings and Conferences.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
Contact point(s): Procurement Support Team
SO23 8UJ Winchester
United Kingdom
Telephone: +44 1962832323
E-mail:

Internet address(es):

General address of the contracting authority: http://hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Venue Finding and Booking Service and Venue Booking Service for Meetings and Conferences.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply of Venue Finding & Booking Service & Venue Booking Service for Meetings and Conferences. This contract is to provide a comprehensive and cost effective meetings and conference facilities finding and booking service to provide full facilities for meetings, conferences, interviews and training courses on a residential and non-residential basis throughout the United Kingdom and overseas to the Customer and other nominated individuals.
The contract will commence on 1.6.2017 and will be for a period of 3 years, with the option to extend a further 4 years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Wednesday 30.11.2016.

How to obtain the Tender Documents.
The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs - ‘Tender’, ‘ITT - documents’ , ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Opting In and Out.
Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response.
The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision.
You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.
Further Guidance.
In addition, guidance on how to participate in a tender - download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails.
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk ’ to your Safe Senders list.
II.1.5)Common procurement vocabulary (CPV)

55120000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 28 000 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 30
2. Quality. Weighting 70
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
CC08262
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 033-053385 of 17.2.2016

Contract notice

Notice number in the OJEU: 2016/S 200-361815 of 15.10.2016

Section V: Award of contract

Contract No: CC08262 Lot title: Provision of a Venue Finding and Booking Service and a Venue Booking Service for Meetings and Conferences
V.1)Date of contract award decision:
17.2.2017
V.2)Information about offers
Number of offers received: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

NYS Corporate Ltd
Quantum House, Innovation Way
YO10 5BR York
United Kingdom

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 28 000 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 7
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
15.3.2017