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Landscape Design and Architectural Building Design and Project Management Services for the Restoration and Enhancement of Faversham Recreation Ground.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swale Borough Council
Swale House, East Street, Kent
For the attention of: Alan Marolia
ME10 3HT Sittingbourne
United Kingdom
Telephone: +44 1795417437
E-mail:

Internet address(es):

General address of the contracting authority: www.swale.gov.uk

Electronic access to information: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-ACHF-VX3APB&opp_id=OPP-HIS-AKBD-H62F7L&search_id=&org_id=ORG-KENT-94UJTU&from=supplier_home

Electronic submission of tenders and requests to participate: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-ACHF-VX3APB&opp_id=OPP-HIS-AKBD-H62F7L&search_id=&org_id=ORG-KENT-94UJTU&from=supplier_home

Further information can be obtained from: Swale Borough Council
Swale House, East Street
For the attention of: Graeme Tuff
ME103HT Sittingbourne
United Kingdom
Telephone: +44 1795417437
E-mail:
Internet address: www.swale.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Swale Borough Council
Swale House, East Street
ME103HT Sittingbourne
United Kingdom
Internet address: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-ACHF-VX3APB&opp_id=OPP-HIS-AKBD-H62F7L&search_id=&org_id=ORG-KENT-94UJTU&from=supplier_home

Tenders or requests to participate must be sent to: Swale Borough Council
Swale House, East Street
Contact point(s): upload tender submission to Kent Business Portal
ME10 3HT Sittingbourne
United Kingdom
Internet address: https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-ACHF-VX3APB&opp_id=OPP-HIS-AKBD-H62F7L&search_id=&org_id=ORG-KENT-94UJTU&from=supplier_home

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Public order and safety
Environment
Economic and financial affairs
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Landscape Design and Architectural Building Design and Project Management Services for the Restoration and Enhancement of Faversham Recreation Ground.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Faversham Kent.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Swale Borough Council is inviting Expressions of Interest to tender for the Landscape Design, Architectural Building Design and Project Management Services for the Restoration and Enhancement of Faversham Recreation Ground to Swale Borough Council's Offices located at Swale House, East Street, Sittingbourne, Kent, ME10 3HT.
Following a successful Round one Heritage Lottery Fund Parks for People submission, the Council will appoint a Lead Consultant Landscape Architect/Project Manager to work with SBC and its partners through the development stage, to develop final restoration proposals including its historic features, enhancement of existing features and facilities and for provision of a cafe.
The Lead Consultant will need to comprise of landscape architectural & architectural design expertise together with all other associated disciplines necessary to take forward the development elements of the project. In addition the Lead Consultant or their appointed sub-consultant is required to undertake project management, community consultation and engagement through to submission of the Round 2 bid. This includes preparation of the final application form. The successful consultant may also be retained, (subject to a successful round 2 HLF bid) for final design, project management and contract supervision for the delivery phase of the project. As such the tender is split into two distinct lots. The development contract will commence on 18.6.2017 and terminate on 1.3.2018.
Further information.
Expressions of Interest and ITT must be submitted on the Kent Business Portal.
The closing date for submission of Expressions of Interest and ITT is 10.4.2017.
II.1.6)Common procurement vocabulary (CPV)

71420000, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Illustrated in the ITT.
Estimated value excluding VAT: 256 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Illustrated in the ITT.
Provisional timetable for recourse to these options:
in months: 23 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 23 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: All required elements to deliver a Heritage Lottery Fund (HLF)
1)Short description
The first part will be up to LI Stage E / RIBA Stage 3 to enable a full Round 2 application to be submitted to HLF together with full planning application and listed building consent application(s). The overall budget for the development phase is in the region of 112 000 GBP.
2)Common procurement vocabulary (CPV)

71420000, 72224000

3)Quantity or scope
Estimated value excluding VAT: 112 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 8 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Delivery Phase
1)Short description
The second part will be to completion of LI Stage F-L / RIBA Stages 4 to 7. but will be dependent upon the performance of the consultants on the first lot and obviously a successful HLF Round 2 award which will secure the funding necessary to enable final design plans, coordination and delivery of the capital building works. Tenders will be required to split costing into these two distinct phases making clear the true cost of each phase. The client reserves the right to re-tender the second part. The overall budget for the second lot is in the region of 107 000 GBP.
2)Common procurement vocabulary (CPV)

71420000, 72224000

3)Quantity or scope
Estimated value excluding VAT: 107 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 23 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Illustrated in the ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Illustrated in the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Illustrated in the ITT.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Illustrated in the ITT and Council Services T&Cs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Illustrated in the ITT.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Illustrated in the ITT.
Minimum level(s) of standards possibly required: Illustrated in the ITT.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Illustrated in the ITT.
Minimum level(s) of standards possibly required:
Illustrated in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
A367
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 10.4.2017 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.4.2017 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 23 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 11.4.2017 - 14:00

Place:

Swale Borough Council, Swale House, East Street, Sittingbourne, Kent, ME10 3HT RM 137

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Contracts and Procurement Support Manager.
Legal.
Democratic Services.
Lead Officer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Swale Borough Council
Swale House, East Street
ME10 3HT Sittingbourne
United Kingdom
E-mail:
Telephone: +44 1795417437
Internet address: www.swale.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Swale Borough Council
Swale House, East Street
ME10 3HT Sittingbourne
United Kingdom
E-mail:
Telephone: +44 1795417437
Internet address: www.swale.gov.uk

VI.5)Date of dispatch of this notice:
14.3.2017