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UCAM 098/16 Provision of Temporary Agency Staffing Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of The University of Cambridge
Procurement Services, Greenwich House, 1st Floor South, Madingley Rise, Madingley Road
Contact point(s): Procurement Services
For the attention of: Tim Young
CB3 0TX Cambridge
United Kingdom
Telephone: +44 1223332233
E-mail:

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: Higher Education/Research
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UCAM 098/16 Provision of Temporary Agency Staffing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 2
II.1.5)Short description of the contract or purchase(s)
The University wishes to appoint Preferred Suppliers for the provision of temporary workers to the University for an initial period of 2 years subject to annual performance review to support and complement the existing internal services that are already in place. This period may be extended at the University's option by up to 2 further periods of 12 months each.
II.1.6)Common procurement vocabulary (CPV)

79600000, 79610000, 79620000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Institutions of the University can currently take advantage of internal provided services of the Human Resources Division's Temporary Employment Service (TES) and the Finance Division's Staff Bureau for their Temporary Worker needs. where these needs cannot be met via the internally provided services, TES has access to three Preferred Suppliers. The frameworks that the University has in place with these 3 Preferred Suppliers are coming to an end and the University wishes to enter into new frameworks.
II.2.2)Information about options
Options: yes
Description of these options: The University reserves the right to extend any framework after the initial period by further periods of 12 months up to 30.6.2021.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Starting 1.7.2017. Completion 30.6.2019

Information about lots

Lot No: 1 Lot title: Administrative and Clerical Staff
1)Short description
Roles include PA's, secretaries, administrators, clerks and receptionist, plus others.
2)Common procurement vocabulary (CPV)

79621000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Ancillary Staff
1)Short description
Roles include cleaners, kitchen staff, chefs, waiters, grounds staff, trades staff and more.
2)Common procurement vocabulary (CPV)

79620000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Corporate Functions Staff
1)Short description
Roles include procurement, finance, HR, marketing and communications.
2)Common procurement vocabulary (CPV)

79621000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Technical Functions Staff
1)Short description
Broad selection of IT roles including, developer, architects, administrators, analysts, project managers, programme managers and more.
2)Common procurement vocabulary (CPV)

79621000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UCAM 098/16
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.4.2017 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.4.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 24.4.2017 - 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU of the European Parliament and of the Council) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:

https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed with the University. Tenders shall not be sent and will not be accepted by fax or email.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.3.2017