By browsing our site you agree to our use of cookies. You will only see this message once. Find out more
We regret to inform you that we have ceased publication of current announcements.
Unitedkingdom-tenders.co.uk domain is for sale. Please contact us.

School cleaning services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hobart High School
Kittens Lane, Loddon
For the attention of: Nathan Whittaker
NR14 6JU Norwich
United Kingdom
Telephone: +44 1256467107
E-mail:

Internet address(es):

General address of the contracting authority: http://www.hobart.org.uk/

Electronic access to information: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current

Further information can be obtained from: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail:
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail:
Internet address: https://in-tendhost.co.uk/minervapcs/aspx/Tenders/Current

Tenders or requests to participate must be sent to: Minerva Procurement Consultancy Services Limited
117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road
For the attention of: Nathan Whittaker
RG24 8PE Basingstoke
United Kingdom
Telephone: +44 1256467107
E-mail:

I.2)Type of the contracting authority
Other: education institutions
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
School cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This contract is for the provision of a full daily cleaning service Monday to Friday for Hobart High School. The contract is being offered for a three year period and the proposed commencement date is 1.9.2017. The contract is for a daily cleaning service during 38 weeks term time and 6 weeks of periodic cleaning during school holidays.
TUPE is expected to apply details of which can be found within the tender documentation.
The appointment of successful tenderer will be made to ensure a new contract is in place for September 2017.
The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each.
II.1.6)Common procurement vocabulary (CPV)

90919300, 90911200, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of a cleaning service to Hobart High School in Loddon. The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months each.
Estimated value excluding VAT: 375 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: 2 extensions to the initial 3-year contract of 12 months for each extension allowing for a maximum contract length of 5 years if both extensions are taken.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees, performance bonds or warranties may be required and will be advised at contract award stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.4.2017 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.4.2017 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
3.5.2017
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 26.5.2017 - 17:15

Place:

117 Devonshire Business Centre, Devonshire House, Aviary Court, Wade Road, Basingstoke, RG24 8PE.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officials of Minerva Procurement Consultancy Services Ltd.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2022.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to Section VI.4.2 below

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hobart High School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.3.2017