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The Manufacture and Supply of Quantity 16 (Sixteen) electronically powered Low Pressure Air Starter (LPAS) Units for the UK Apache Mk1 Military Helicopter and the Provision of an associated Support Package.

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Ministry of Defence, DE&S Helicopters Commercial, Category Procurement
Building 100, Centenary House, Leonardo Helicopters, Box 146, Lysander Road
Yeovil
BA22 8DZ
United Kingdom
E-mail:
NUTS code: UKH1

Internet address(es):

Main address: https://www.contracts.mod.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Defence

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The Procurement and Support of Low Pressure Air Starter (LPAS) Units for the Apache AH Mk1.

Reference number: HELSS/0060
II.1.2)Main CPV code
42123610
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Manufacture and Supply of Quantity 16 (Sixteen) electronically powered Low Pressure Air Starter (LPAS) Units for the UK Apache Mk1 Military Helicopter and the Provision of an associated Support Package.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH1
Main site or place of performance:

East Anglia.

II.2.4)Description of the procurement:

The Authority has a requirement for the manufacture and supply of Quantity 16 (Sixteen) electronically powered Low Pressure Air Starter (LPAS) Units in support of UK Apache Mk 1 Military Helicopter. The requirement also includes a support package for the LPAS Units which will include the following elements:-

- Maintenance and servicing including the supply of all spares to ensure serviceable LPAS Units;

- A helpdesk facility for Army User Units to contact to report unserviceable LPAS Units and request for technical advice/support;

- One off Training package to instruct Army User Units to use the LPAS Units and carry out basic checks, inspections and minor servicing;

- The supply of immediate packs of consumable spares items to allow Army User Units to do daily checks and inspections.

The support package will be for a period of five years with an option to extend for a further 2 years.

Interested companies are required to complete a Suitability Assessment Questionnaire (SAQ) to provide the Authority with information to evaluate the company's capacities and capabilities against the selection criteria stated in this Notice.

The deadline for completion of the SAQ is 11.4.2017.

The Authority will use the SAQ response to create a shortlist of tenderers who:

a) are eligible to participate;

b) fufill any minimum economic, financial, professional and technical standards; and

c) best meet in terms of capacity and capability the selection criteria set out below.

In accordance with Regulation 53 to PCR 2015 the draft Invitation to Tender (ITT) documents have been made available within the Supporting Documents Section of this Notice. Please note that the ITT documents are for information purposes only at this stage and for the avoidance of doubt, not for completion. They may be subject to change prior to formal issue and only those companies who are deemed successful following a SAQ application will be invited to tender at a later date.

At the ITT stage, invited companies will be requested to submit tendered solutions that fully meet the published Statement of Requirement. It is envisaged that a minimum number of three companies and a maximum number of six companies will be invited to tender by the Authority.

Following the award of contract, the successful tenderer will be required to participate in an acceptance trial to demonstrate to the Authority that their tendered equipment is fully compliant with the criteria laid down in the Contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Support Package for the LPAS Units will have an additional two year optional period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Each company's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the company in response to Part 2 (Question 7) of the SAQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the company where it is part of a group.

When assessing the financial health of a company the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements.

The Authority's opinion may be validated using credit agencies such as Company Watch.

If examination of the financial information exposes the potential for a company to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-.

Pass - A low or medium financial risk assessment as evaluated by the Authority.

Fail - A high unacceptable level of financial risk as evaluated by the Authority.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

The majority of questions in Parts 1 and 2 of the SAQ will be assessed and scored on a Pass or Fail judgement with the exception of Part 2 Question 4 - Satisfactory Past Performance, and Part 2 Question 5 - Quality Assurance where answers will be awarded a score based on the following scoring criteria:-

Satisfactory Past Performance:

0 - No answer/Fail;

1 - Poor;

2 - Acceptable;

3 - Good;

4 - Very Good;

5 - Excellent.

Quality Assurance:

0 - No Answer/ Fail - No evidence provided. The Authority reserves the right to exclude a potential supplier if a score of 0 is awarded;

1 - Poor - Potential Provider has confirmed that they do not have ISO 9001 or recognised equivalent and have not outlined the route to achieve this approval;

2 - Acceptable - The Potential Provider has confirmed that they do not have ISO 9001 or recognised equivalent provided but have outlined the route to achieve this and can provide supporting evidence that they are likely to gain ISO 9001 approval within 6 months of contract award;

3 - Good - The Potential Provider has confirmed that they do not have ISO 9001 or recognised equivalent but have provided evidence that a suitable quality system already exists and have outlined the route to achieve ISO 9001 and can provide supporting evidence that they are likely to gain ISO 9001 approval within 6 months of contract award;

4 - Very Good - Evidence of ISO 9001 or recognised equivalent provided.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Electronic Trading: Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system. Where Standardised Contracting1 (SC1) conditions are used, unconditional acceptance of all references to CP& F in clause 21 is required and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to CP&F in clause G1 is required.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

A Reverse Auction may be undertaken following the receipt and evaluation of the Tenders by the Authority. Details are stated within the draft Invitation to Tender (ITT) documentation.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/04/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 04/05/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: F84226Z559.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2017310-DCB-9768737.

VI.4)Procedures for review
VI.4.1)Review body
Ministry of Defence, Helicopters, Commercial Category Procurement
Building 100, Centenery House, Leonardo Helicopters, Box 146, Lysander Road
Yeovil
BA22 8DZ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/03/2017