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RAF Cranwell Runway Works.

Contract notice

Works

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
Room X109, Bazalgette Pavilion, RAF Wyton
Contact point(s): / DIOComrcl-2d1a1@mod.uk
PE28 2EA Huntingdon
United Kingdom
E-mail:

Internet address(es):

General address of the contracting authority/entity: www.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
RAF Cranwell Runway Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Design and execution
Main site or location of works, place of delivery or of performance: Lincolnshire.

NUTS code UKF3

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Runway resurfacing. RAF Cranwell AOS and AGL refurbishment. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 6VY79Q9587. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 10.4.2017 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing - or call 0800 282 324.

II.1.6)Common procurement vocabulary (CPV)

45235210

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The requirement to be included within the scope of the tender includes but is not limited to the following non-exhaustive list:
a) Design and refurbish existing airfield Main and Secondary runway operating surfaces and associated equipment in accordance with current regulations.
b) Repair and re-texturing of the existing concrete ends of the main runway and provision of a sterile strip to the existing ORPs.
c) Design for and replacement of the existing AGL to the main and secondary runway including cables and luminaires to provide a safe and sustainable system.
d) Remarking of runway surfaces.
e) Potentially design and replacement of B Centres and equipment.
f) An option to design and construct a new bowser park on an existing pavement area for up to 10 tankers with associated fuel transfer and wash down facilities.
g) An option to design and complete refurbishment of existing office accommodation for use by the Bowser fleet managers and drivers.
h) An option to design and construct suitable drainage with additional fuel separators for the new bowser park.
Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The successful bidder may be required to provide a Parent Company Guarantee or Performance Bond in a form to be specified by the Authority.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The contract will be priced as a lump sum price paid on completion of milestones. The Authority's CP&F system will be used for payment under this contract. Candidates are deemed to have satisfied themselves that they will be able to operate CP&F system through a RLI prior to making a request to participate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a joint venture or consortium submitting an acceptable offer it will be necessary for each member of the joint venture or consortium to sign an undertaking that each member shall be jointly and severably responsible for the due performance of the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The performance of this contract will be subject to the NEC3 Engineering and Construction (Option A) terms and conditions as amended by MOD.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The Potential Provider’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the Potential Provider in response to question C2 2.1 will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include:
a. Turnover,
b. Profitability,
c. Liquidity and Working Capital,
d. Debt,
e. Cash Flow.
The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group.
When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements.
The Authority’s opinion may be validated using credit agencies such as Company Watch.
If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking.
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
Shall be via the pre-qualification questionnaire.
Minimum level(s) of standards possibly required
Shall be stated in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates: For this PQQ the highest scoring candidates as per the evaluation will be invite to tender. This will be limited to a maximum of 5 and it will be the top 5 scoring candidates which will go through.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TBC
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.4.2017 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: B9UTKEN22T.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2017310-DCB-9769011.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
RAF Wyton, Bazalgette Pavillion
PE28 2EA Huntingdon
United Kingdom

Body responsible for mediation procedures

Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
RAF Wyton, Bazalgette Pavillion
PE28 2EA Huntingdon
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
RAF Wyton, Bazalgetter Pavillion
PE28 2EA Huntingdon
United Kingdom

VI.5)Date of dispatch of this notice:
10.3.2017