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Provision of Insurance Brokerage Services.

Contract notice - utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Birmingham Airport
Diamond House
B26 3QJ Birmingham
United Kingdom
E-mail:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Airport-related activities
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Provision of Insurance Brokerage Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Birmingham Airport has a requirement for a third party to negotiate, award and manage its Insurance polices, including Aviation, motor vehicle, Employers, Third Party liability etc. In accordance with the required method of calculation the value of II.1.4 therefore takes into account the value of the polices to be awarded and is not the fee to be paid to the broker.
II.1.6)Common procurement vocabulary (CPV)

66518000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Birmingham Airport is seeking to appoint a broker to procure insurance services on its behalf, to gain access to specialist markets and utilise its purchasing power in the wider insurance markets whilst ensuring OJEU compliance. The broker may be required to assist in conjunction with the in-house risk management and business continuity initiatives, supplement in-house resource and will be expected to provide advice on developments within the industry, advise on innovations in insurance placement and offer technical support.
Policies to be procured are: Material Damage/Business Interpretation; Terrorism; Employers Liability (x2); Property Owners Liability; Directors and Officers Liability; Pension Fund Trustee Liability; Crime; Personal Accident/Business Travel; Engineering Inspection; Hired In Plant; Computer; Computer Terrorism; Motor Fleet (including Uninsured Loss Recovery and Motor Trade - tbc); Aviation Liability; Aviation Liability - excess War Coverage, Property Owners, Professional Indemnity, Contractors All Risks.
Value detailed is contract value excluding policy values. The contract will be awarded for a 2 year period, with option to extend for a further 2 years (each of 1 year duration).
Estimated value excluding VAT: 4 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Refer to tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Refer to tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In support of the requirements of Article 57(1)- (5) of the PCR which are reflection in of the Utilities Contract Regulations 2016 where the Utility under Art 3 is a contracting Authority, conviction for criminal offences in the course of business (corruption, conspiracy, bribery, fraud and money laundering) will disqualify individuals from further participation in the procurement process.
Those organisations which are in administration, bankrupt, being wound up or which have not paid taxes or contributions to social security will also be disqualified from further participation in the procurement process.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ
In support of the requirements of Article 57(1)- (5) of the PCR which are reflection in of the Utilities Contract Regulations 2016 where the Utility under Art 3 is a contracting Authority, conviction for criminal offences in the course of business (corruption, conspiracy, bribery, fraud and money laundering) will disqualify individuals from further participation in the procurement process.
Those organisations which are in administration, bankrupt, being wound up or which have not paid taxes or contributions to social security will also be disqualified from further participation in the procurement process.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
576
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
Time limit for receipt of requests for documents or for accessing documents: 24.3.2017 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.3.2017 - 10:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Date: 5.5.2017 - 10:00
Persons authorised to be present at the opening of tenders: yes
Procurement Team.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2021.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Birmingham Airport will not be liable for expenses and costs incurred by organisations in respect of the preparation and submission of expressions of interest and tender documentation.
Birmingham Airport reserves the right to cancel the procurement exercise at any point and will not be liable for expenses and costs incurred by organisations in respect of the preparation and submission of expressions of interest and tender documentation.
Should you wish to express an interest in this project then you should click on the hyperlink as follows:

https://in-tendhost.co.uk/birminghamairport/aspx/Home

The following instructions should be as followed:
1. Click on the hyperlink in the OJEU notice.
2. If you are not registered with In-Tend through Birmingham Airport. You will be required to complete all of the fields in yellow.
3. Once this has been done then click on the ‘register my company’ tab. Your company is now registered.
4. Click ‘Home’ tab.
5. Login to the system by entering your e-mail address and password.
6. Highlight ‘tender’ tab.
7. Click on ‘current’ tab.
8. Find the relevant PQQ that you are interested in accessing.
9. Click ‘view details’ tab.
10. Click on ‘PQQ’ tab.
11. Click on ‘download’ tab.
12. You will need to complete the questionnaire off-line.
13. In order to submit your PQQ response you will need to login to the system again (step 5) and follow the process as above through to step 10.
14. In order to submit your PQQ response click on ‘attach document’ tab.
15. Once you are content that all of your documents have been attached click on the red ‘submit return’ tab.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Birmingham Airport will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Utilities Contracts Regulations 2006 (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.3.2017