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Call-off contract for Disposal of Combustible Radioactive Waste.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
Polaris House, North Star Avenue
For the attention of: Bernie Marsh
SN2 1FF Swindon
United Kingdom
E-mail:

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Address of the buyer profile: As in above mentioned contact point(s)
Electronic access to information: Please refer to Annex A.III
Electronic submission of tenders and requests to participate: Please refer to Annex A.III

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Crown Commercial Services
E-mail:
Internet address: https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: public procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Science and Technology Facilities Council (STFC)
Rutherford Appleton Laboratory
OX11 0QX Didcot
United Kingdom

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Call-off contract for Disposal of Combustible Radioactive Waste.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
UK Shared Business Services Ltd as the Contracting Authority is putting in place a contract for the Science and Technology Facilities Council (STFC) for the provision of the end to end disposal process of combustible radioactive waste from collection of waste from Rutherford Appleton Laboratories (RAL) to final disposal by incineration at suitable location(s).
II.1.6)Common procurement vocabulary (CPV)

90521300, 90521100, 90521000, 90521200, 90521400, 90521410, 90521420, 90520000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Introduction.
The ISIS Facility based in the STFC Rutherford Appleton Laboratory (RAL) site at Harwell has a permit to accumulate radioactive waste at RAL and is currently holding various categories of radioactive waste in varying size and shape.
STFC are presently working through a planned reduction in the amount of waste held on site to satisfy their permit arrangements granted by the Environment Agency.
As part of this exercise a call-off contract is needed for the regular disposal of combustible waste. STFC are to engage a suitable and qualified bidder to take responsibility for the end to end disposal process from collection of waste packages from RAL to final disposal at suitable incineration location(s).
Mandatory selection requirements for interested parties include amongst other things; i) that the person/location to whom waste will be transferred must be the holder of a current permit under the Environmental Permitting Regulations to receive and dispose of radioactive waste by incineration, and; ii) must be able to provide confirmation of having Class 7 transportation arrangements and suitably trained driver(s) in place.
Scope.
Bidders are asked to provide a price schedule for the disposal of combustible radioactive waste for the next 4 years.
The scope of service required is for the end to end disposal process including, but not limited to; transportation, incineration, administration, production of disposal certification and management costs.
The contract shall operate as a call off agreement whereby STFC will order waste consignment collections as and when demand requires and each consignment collection shall be priced by the successful bidder in accordance with the schedule of rates.
The price shall remain firm and fixed for 2 years, thereafter they shall be subject to change in accordance with price adjustment mechanism for years 3 and 4 using the Services Producer Price Indices (SPPI) as published by the Office for National Statistics.
The typical type and quantities of waste are included in the specification for indicative purposes, however STFC does not guarantee a minimum or maximum volume nor does the contract offer exclusivity to the successful bidder.
About UK Shared Business Services.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
If UK SBS is procuring the Contract or Framework as a central purchasing body for multiple Customers who are other contracting authorities.This means that other contracting authorities named in this OJEU Notice may use the Contract or Framework.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd The full list is detailed below.

UK SBS Pan Government list is available at https://intranet.uksbs.co.uk/procurement/teamsite/Pages/SourcingContract.aspx

Document ‘Customer Profiles’.
Estimated value excluding VAT:
Range: between 0 and 400 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bids to be priced in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any consortium, SPV, Partnership should ideally have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to any contract or framework and any subsequent contracts awarded under the same.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing regulatory needs and law, plus the protection of national security.
Suppliers (including SPV's, Consortia and Partnerships) may be required to clearly demonstrate recent successful experience in similar projects and environments.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)
This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a suffient amount of time to register.

Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing

Your email must clearly state:
the name and reference for the procurement you wish to register for;
Your organisations full name as a registered supplier;
the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd ): Freephone: 0345 010 3503

email:

Training support to respond to a requirement is available to bidders at

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).
The sourcing documents can be accessed using the instructions detailed in III.2.1.
Project specific requirements.
The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the sourcing documents.
Minimum level(s) of standards possibly required:
Mandatory selection requirements for interested parties include, amongst other things; i) that the person/location to whom waste will be transferred must be the holder of a current permit under the Environmental Permitting Regulations to receive and dispose of radioactive waste by incineration, and; ii) must be able to provide confirmation of having Class 7 transportation arrangements and suitably trained driver(s) in place.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UKSBS PR17007
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.4.2017 - 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.4.2017 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.4.2017 - 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
The values provided for a Contract in this notice is only an estimate. We cannot guarantee any business values or volumes.
UK Shared Business Services Ltd will be utilising electronic ordering.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
House, North Star Avenue
SN2 1FF Swindon
United Kingdom
E-mail:
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:
8.3.2017