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Provision of a high quality, good value Grounds Maintenance service through a suitably experienced and responsible Service Provider, where the nature and quality of services can be seen to deliver high levels of customer satisfaction and value for ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Longhurst Group Limited
Leverett House, Endeavour Park
Boston
PE21 7TQ
United Kingdom
Contact person: ARK Consultancy Limited
Telephone: +44 1215153831
E-mail:
Fax: +44 1215153923
NUTS code: UKF

Internet address(es):

Main address: www.longhurst-group.org.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://tendermanagement.launchcontrol-systems.com/register/index/5611c3317f
Additional information can be obtained from another address:
ARK Consultancy Limited
Unit 1, 14 Hylton Street
Birmingham
B18 6HN
United Kingdom
Contact person: Mark Richardson
Telephone: +44 1215153831
E-mail:
Fax: +44 1215153923
NUTS code: UKG31

Internet address(es):

Main address: www.arkconsultancy.co.uk

Tenders or requests to participate must be submitted electronically via: www.procure-plus.com
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Grounds Maintenance Services.

II.1.2)Main CPV code
77000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of a high quality, good value Grounds Maintenance service through a suitably experienced and

responsible Service Provider, where the nature and quality of services can be seen to deliver high levels of

customer satisfaction and value for money, and where the contractor takes responsibility to improve, enhance

and then maintain Longhurst Group's landscaping to the highest possible standard.

The required Services will include:

(a) The maintenance and cutting of grass sward, including pre-cutting litter picking,

(b) Maintenance and cleaning of hard landscape, paths, patios, car parking areas and unadopted access roads,

(c) Maintenance and relevant horticultural and arboricultural tasks to planted areas, shrub beds, hedging and

trees,

(d) maintenance of external bin areas.

II.1.5)Estimated total value
Value excluding VAT: 6 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 - Properties/Schemes owned or managed by Friendship Care & Housing (FCH)

Lot 2 - Properties/Schemes owned or managed by Longhurst & Havelok Homes (L&H).

II.2)Description
II.2.1)Title:

FCH

Lot No: 1
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKG3
Main site or place of performance:

The Grounds Maintenance service will be provided to properties and schemes owned and managed by FCH and/or Longhurst Group in Birmingham and the wider West Midlands & East Midlands.

II.2.4)Description of the procurement:

Longhurst Group is procuring on behalf of FCH for Grounds Maintenance Services. Longhurst Group is a leading provider of housing, care and support services operating in more than 45 local authority areas across the Midlands and East of England, managing over 18 700 homes.

Friendship Care and Housing (FCH) is part of the Longhurst Group, based in Birmingham and manages over 4 600 homes in Birmingham, West Midlands and East Midlands.

This lot is for the provision of Grounds Maintenance Services as outlined in ll.1.4 for the circa 200 schemes/locations in the FCH geographical area. Each location has a specific list of tasks and areas to be serviced, each to a specified frequency and specification.

The approximate budget for these works (net of VAT) is 260 000 GBP per annum.

The ten year term is based on a contract structure of 3+3+2+2 years if all extension options are granted, amounting to a 2 600 000 GBP expenditure over the full 10 year term.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

The selection process will include a pre-qualification stage and the number of service providers selected to proceed to tender will be dependent upon the scores achieved through pre-qualification. The Client will determine an appropriate threshold for selection once the pre-qualification scoring has been completed.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The full ten year contract term is based on 3+3+2+2 years if all of the extension options are granted. The contract will be initially let for a period of 36 months (3 years).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

L&H

Lot No: 2
II.2.2)Additional CPV code(s)
77314000
II.2.3)Place of performance
NUTS code: UKF
Main site or place of performance:

The Grounds Maintenance service will be provided to properties and schemes owned and managed by L&H and/or Longhurst Group in Cambridgeshire, Lincolnshire and Nottinghamshire.

II.2.4)Description of the procurement:

Longhurst Group is procuring on behalf of L&H for Grounds Maintenance Services. Longhurst Group is a leading provider of housing, care and support services operating in more than 45 local authority areas across the Midlands and East of England, managing over 18 700 homes.

Friendship Care and Housing (FCH) is part of the Longhurst Group, based in Birmingham and manages over 4 600 homes in the East Midlands.

This lot is for the provision of Grounds Maintenance Services as outlined in ll.1.4 for the circa 300 schemes/locations in the L&H geographical area. Each location has a specific list of tasks and areas to be serviced, each to a specified frequency and specification.

The approximate budget for these works (net of VAT) is 360 000 GBP per annum.

The ten year term is based on a contract structure of 3+3+2+2 years if all extension options are granted, amounting to a £3,600,000 expenditure over the full 10 year term.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

The selection process will include a pre-qualification stage and the number of service providers selected to proceed to tender will be dependent upon the scores achieved through pre-qualification. The Client will determine an appropriate threshold for selection once the pre-qualification scoring has been completed.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The full ten year contract term is based on 3+3+2+2 years if all of the extension options are granted. The contract will be initially let for a period of 36 months (3 years).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The service expectations of Longhurst Group are set out in the Invitation to Tender documentation.

This includes a Grounds Maintenance schedule and specification.

This also includes a set of Key Performance Indicators which will be reviewed and refined with the selected Service Provider.

Longhurst Group expect the selected Service Provider to continually improve both service quality and value for money over the duration of the contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/04/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 18/04/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30/11/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address:www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address:www.justice.gov.uk

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with the requirements of the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
ARK Consultancy Limited
Unit 1, 14 Hylton Street
Birmingham
B18 6 HN
United Kingdom
Telephone: +44 1215153831
E-mail:
Fax: +44 1215153923

Internet address:www.arkconsultancy.co.uk

VI.5)Date of dispatch of this notice:
08/03/2017