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Provision of Thermometers for Meteorology.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Met Office
Fitzroy Road
For the attention of: Mr Simon Denton
EX1 3PB Exeter
United Kingdom
Telephone: +44 1392886839
E-mail:

Internet address(es):

General address of the contracting authority: http://www.metoffice.gov.uk

Address of the buyer profile: www.tenders.metoffice.gov.uk

Electronic access to information: www.tenders.metoffice.gov.uk

Electronic submission of tenders and requests to participate: www.tenders.metoffice.gov.uk

Further information can be obtained from: Met Office
Fitzroy Road
For the attention of: Mr Simon Denton
EX1 3PB Exeter
United Kingdom
Telephone: +44 1392886839
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Met Office
Fitzroy Road
For the attention of: Mr Simon Denton
EX1 3PB Exeter
United Kingdom
Telephone: +44 1392886839
E-mail:

Tenders or requests to participate must be sent to: Met Office
Fitzroy Road
For the attention of: Mr Simon Denton
EX1 3PB Exeter
United Kingdom
Telephone: +44 1392886839
E-mail:

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Thermometers for Meteorology.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
The Met Office is looking to establish a series of 4-year Framework Agreements to cove respective lots (4 lots) for the provision of Thermometers for Meteorological and Climatological applications. With a primary aim of replacing its existing networks of Mercury in Glass instrumentation in advance of the UNEP Minamata Convention's ban on the production, importation and exportation of products containing mercury which comes into effect from 2020. In establishing up to 4 framework agreements to cover the respective Lots / thermometer types of; Ordinary 1C, Ordinary 2C, Maximum, and Electricsl Resistance Thermometers the Met Office is aiming to facilitate swap out of existing instrumentation with that of the successful bidders early in Year 1 of the agreement, with the remaining contract duration covering business as usual demands for replacements, new sites, etc. Indicative volume across the 4 lots is for a total requirement of between 4 000 and 5 000 units, with the highest demands expected in Liquid in Glass variants, however the exact mix will be dependent on overall cost / quality considerations in relation to our various applications; climate records, land and marine based observations. Tender submissions will be evaluated using a Most Economically Advantageous Tender approach, with top level evaluation criteria of; Technical Compliance 55 %, Commercial Capability 10 %, Value for Money on overall cost 35 %. Shortlisted suppliers (Top 3 for each lot) will be asked to provide 4 off samples for their proposed solution to that Lots' requirements. The testing of these sample units, will be used to moderate scoring, whereby this moderated scoring will be used to select the overall winner for each lot.
II.1.6)Common procurement vocabulary (CPV)

38412000, 38120000, 38126300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Met Office is looking to establish a series of 4-year Framework Agreements to cove respective lots (4 lots) for the provision of Thermometers for Meteorological and Climatological applications. With a primary aim of replacing its existing networks of Mercury in Glass instrumentation in advance of the UNEP Minamata Convention's ban on the production, importation and exportation of products containing mercury which comes into effect from 2020. In establishing up to four framework agreements to cover the respective Lots / thermometer types of; Ordinary 1C, Ordinary 2C, Maximum, and Electricsl Resistance Thermometers the Met Office is aiming to facilitate swap out of existing instrumentation with that of the successful bidders early in Year 1 of the agreement, with the remaining contract duration covering business as usual demands for replacements, new sites, etc. Indicative volume across the four lots is for a total requirement of between 4 000 and 5 000 units, with the highest demands expected in Liquid in Glass variants, however the exact mix will be dependent on overall cost / quality considerations in relation to our various applications; climate records, land and marine based observations. Tender submissions will be evaluated using a Most Economically Advantageous Tender approach, with top level evaluation criteria of; Technical Compliance 55 %, Commercial Capability 10 %, Value for Money on overall cost 35 %. Shortlisted suppliers (Top 3 for each lot) will be asked to provide 4 off samples for their proposed solution to that Lots' requirements. The testing of these sample units, will be used to moderate scoring, whereby this moderated scoring will be used to select the overall winner for each lot.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Ordinary 1C Liquid in Glass Thermometer
1)Short description
Per Tender documentation.
2)Common procurement vocabulary (CPV)

38412000, 38120000

3)Quantity or scope
Per Tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Per Tender documentation.
Lot No: 2 Lot title: Ordinary 2C Liquid in Glass Thermometer
1)Short description
Per Tender documentation.
2)Common procurement vocabulary (CPV)

38412000, 38120000

3)Quantity or scope
Per Tender documentation.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Per Tender documentation.
Lot No: 3 Lot title: Maximum Liquid in Glass Thermometer
1)Short description
Per Tender documentation.
2)Common procurement vocabulary (CPV)

38412000, 38120000

3)Quantity or scope
Per Tender documentation.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 0 (from the award of the contract)
5)Additional information about lots
Per Tender documentation.
Lot No: 4 Lot title: Electrical Resistance Thermometers
1)Short description
Per Tender documentation.
2)Common procurement vocabulary (CPV)

38412000, 38120000

3)Quantity or scope
Per Tender documentation.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 0 (from the award of the contract)
5)Additional information about lots
Per Tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: The top 3 suppliers from each lot will be selected for laboratory testing of their proposed units (4 off). This laboratory testing will be used to moderate devoting from initial paper based scoring, whereby this moderated score will be used to select the winning bidder.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
0586
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.4.2017 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
8.3.2017
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.4.2017 - 17:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.3.2017