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Upgrade of existing I-Witness CCTV System and on-going licensing support and maintenance to Sussex Police, on behalf of Local Authority and business partners.

Voluntary ex ante transparency notice


Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Office of the Sussex Police and Crime Commissioner
Sackville House, Brooks Close, East Sussex
United Kingdom
Contact person: Gary Bailey
Telephone: +44 7810180469
NUTS code: UKJ

Internet address(es):

Main address:

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement

CCTV System Upgrade and Support.

Reference number: JPS348
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Upgrade of existing I-Witness CCTV System and on-going licensing support and maintenance to Sussex Police, on behalf of Local Authority and business partners.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 1 345 000.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ
Main site or place of performance:

East Sussex, BN7 2FZ.

II.2.4)Description of the procurement:

Upgrade of existing I-Witness CCTV System and on-going licensing support and maintenance to Sussex Police, on behalf of Local Authority and business partners.

II.2.5)Award criteria
Quality criterion - Name: Technical Capacity / Weighting: 100
Price - Weighting: 0
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive

Use of the negotiated procedure without prior publication applies - Regulation 32 (5) (b) for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or an extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

The Sussex CCTV Partnership is a police led partnership of 17 Local Authorities and other business enterprises. The purpose of which is to manage Public Space CCTV in a collaborative way in order to achieve best value for all stakeholders. There are 1 central and 3 Local Authority run operations centres in addition to 40 outpost reviewing centres using a product called I-witness through BT Redcare. The Partnership has made capital investments in this product. BT Redcare is the only organisation that can provide support and maintenance services for this product. The proposed contract also includes an upgrade to the software provided by BT Redcare to improve efficiency and effectiveness for the partnership and end users. This procedure is justified by the prohibitive costs of changing to another system which would require disproportionate capital investment, and that some of the existing software is still in its useful life period and does not require to be changed.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

Contract No: JPS348

CCTV System Upgrade and Support

V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
British Telecommunications plc
81 Newgate Street
United Kingdom
NUTS code: UKI
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 1 345 000.00 GBP
Total value of the contract/lot/concession: 1 345 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The Police and Crime Commissioner for Sussex
Sackville House, Brooks Close
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: