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Office Cleaning Contract.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lewes District Council
Southover House, Southover Road
Contact point(s): PFSS Procurement
BN7 1AB Lewes
United Kingdom

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Eastbourne Borough Council

Section II: Object of the contract

II.1.1)Title attributed to the contract
Office Cleaning Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Lewes District and Eastbourne Borough.

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property and Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve.
Both LDC and EBC own and operate a variety of buildings within the 2 areas and are looking to procure a joint Office Cleaning contract to continue and enhance the cleanliness of its corporate buildings.
LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Office Cleaning services. The contract is to be awarded at the beginning of April 2017 with a mobilisation period commencing from the 1.3.2017 to the contract start date of 3.4.2017 for the EBC properties, with the LDC properties commencing 2.1.2018.
The contract will run for 3 years with the options to extend by 1 year and then a further 1 year thereafter.
The purpose of the contract is:
- To provide for the Supply and Management of Office Accommodation Cleaning services for Eastbourne Borough Council and Lewes.
District Council:
- To provide all appropriate labour, consumables and materials for use in maintaining EBC and LDC office facilities;
- To monitor performance to the contract and regularly report back to Council officers;
- To continuously improve the service provision through use of modern methods and materials;
- To initiate an appropriate response to Planned and Reactive Management of Office Accommodation Cleaning services.
Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire (‘PQQ’) stage.
Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 2.11.2017. Any PQQ's received after this time will be discarded.
All PQQ submissions must be returned via the Intend portal, returns will not be accepted by either email or hard copy.
II.1.5)Common procurement vocabulary (CPV)

90919200, 90911100, 90911000, 90911200

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 437 584 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 60
2. Price. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
LDC - 010207
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

Contract No: PFSS002 Lot title: Office Cleaning Contract
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Office and General Environmental Services Limited (trading as O&G)
2nd Floor, No 1 Farriers Yard, 77-85 Fulham Palace Road
W6 8JA London
United Kingdom
Telephone: +44 2072054006

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 390 000 GBP
Excluding VAT
Total final value of the contract:
Value: 437 584 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: