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Kenilworth School and Sixth Form require a nil-subsidy catering service.

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Kenilworth School and Sixth Form
Leyes Lane
United Kingdom
NUTS code: UKG13

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

Catering Service for Kenilworth School and Sixth Form.

Reference number: 00004094
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Kenilworth School and Sixth Form require a nil-subsidy catering service.

II.1.5)Estimated total value
Value excluding VAT: 2 312 500.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG13
II.2.4)Description of the procurement:

Kenilworth School and Sixth Form require a nil-subsidy catering service. The School is spread over three sites with a catering outlet at each site. The contract term will be for 3 years from Monday 4.9.2017 with a possible extension of up to 24 months.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 312 500.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/08/2017
End: 31/07/2022
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Contract will be for 3 years from the 1.8.2017. The School reserves the right to extend the Contract for an additional period not exceeding 24 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The school pays only for free school meals, staff meals and hospitality.

The approximate amount per annum for free school meals is currently 15 000 GBP.

The approximate amount per annum for hospitality and staff meals is currently 7 000 GBP.

Revenue from the sale of school meals per annum is approximately 440 500 GBP.

These figures are not guaranteed and are subject to change.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 27/03/2017
Local time: 12:00

Warwickshire County Council, Shire Hall, Market Place, Warwick, CV34 4SA.

Information about authorised persons and opening procedure:

Officers of Warwickshire County Council and/or their agents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2019 if the contract period runs for 3 years and 2021 if the contract period runs for 5 years.

VI.2)Information about electronic workflows
VI.3)Additional information:

This procurement exercise will be carried out by Warwickshire County Council as a commissioned agent on behalf of Kenilworth School. Warwickshire County Council will be using it's e-tendering system ( ) for the administration of this procurement process. Providers must register within the system to be able to express an interest. Registration and use of the system is free. Once registered all correspondence for this Procurement process must be via the Correspondence function on If unable to register please call 01926 412728 or email

VI.4)Procedures for review
VI.4.1)Review body
Kenilworth School and Sixth Form
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: