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Leicester City Council invites Tenders for the provision of a Managed Stores Service and Associated Goods. The service will entail a managed and maintained service for the provision of materials, goods and associated service with at least 1 stores ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Leicester City Council
City Hall, 115 Charles Street
Leicester
LE1 1FZ
United Kingdom
Contact person: Miss Izabela Skowronek
Telephone: +44 1164542319
E-mail:
NUTS code: UKF21

Internet address(es):

Main address: http://www.leicester.gov.uk

Address of the buyer profile: http://www.leicester.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert?advertId=aed0bca8-5df3-e611-80dd-005056b64545&fromAdvertEvent=True
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert?advertId=aed0bca8-5df3-e611-80dd-005056b64545&fromAdvertEvent=True
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

PAN1425 - Provision of Managed Stores Service and Associated Goods.

Reference number: DN212631
II.1.2)Main CPV code
44000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Leicester City Council invites Tenders for the provision of a Managed Stores Service and Associated Goods. The service will entail a managed and maintained service for the provision of materials, goods and associated service with at least 1 stores facility within the boundaries of the city of Leicester, predominantly servicing the Council's Housing and Highways operations.

Full documents are available via e-tendering portal under reference PAN1425.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34929000
44110000
63120000
II.2.3)Place of performance
NUTS code: UKF21
II.2.4)Description of the procurement:

The materials to be supplied via this contract will be used to carry out approx. 130 000 repairs to the Council's housing stock of 22 000 properties; and approx. 8500 repairs to the City's Highways infrastructure. However, the contract will be available to all Council departments, including Parks, Estates and Building Services and others.

This is a Pre-Qualification stage and only shortlisted bidders will be invited to tender.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The proposed Contract will be for 7 years with an option to extend for a period or periods totalling to more than a further 3 years and it is anticipated to be awarded to a single Supplier.

The maximum contract term will be 10 years.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Competitive Procedure with Negotiation (CPN): Short-listed Suppliers will be invited to submit initial tenders. The Authority may negotiate with tenderers the initial and all subsequent tenders submitted, except for the final tender. The minimum requirements and the award criteria shall not be subject to negotiation.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Seven to 10 years from contract award.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The main objective of this contract is to achieve financial savings to the Council due to economies of scale, better efficiency of service and other factors as proposed by the external Supplier.

It is anticipated that 24 LCC staff will be eligible to transfer to the successful supplier under TUPE.

VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with the Public Contracts Regulations 2015 (SI 102).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/02/2017