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The University of Leicester is seeking expressions of interest from suppliers to participate in a Competitive dialogue procedure to provide a Timetabling and Room Booking System. The University wishes to engage suppliers with previous experience ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Leicester
Procurement Unit, University Road
Leicester
LE1 7RH
United Kingdom
Contact person: Naomi Nortey
Telephone: +44 1162522452
E-mail:
NUTS code: UKF

Internet address(es):

Main address: http://www2.le.ac.uk/offices/purchasing

Address of the buyer profile: http://www2.le.ac.uk/offices/purchasing

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Scheduling-software-package./78H63XDT78
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

LUV00689 - Timetabling and Room Booking System.

Reference number: LUV00689
II.1.2)Main CPV code
48332000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Leicester is seeking expressions of interest from suppliers to participate in a Competitive dialogue procedure to provide a Timetabling and Room Booking System.

The University wishes to engage suppliers with previous experience within the Higher Education Sector, to procure a Timetabling and Room Booking System to support all students with timetabled and non-timetabled activities.

The preference for the University is that the solution offered would be SAAS/ Cloud based, but will consider on-prem solutions. If shortlisted options will be discussed further with suppliers.

An indicative time-line of the tender process can be found within the published tender documentation.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48000000
30199790
72212332
72212190
II.2.3)Place of performance
NUTS code: UKF
Main site or place of performance:

East Midlands (England).

II.2.4)Description of the procurement:

Detailed within tender documentation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Selection criteria specified within tender documentation.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 25/04/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

As this is a Competitive Dialogue procedure the dates shown within IV.2.2) Time limit for receipt of tenders or requests to participate are a best estimate at the time of despatch of the notice.

As this is a Competitive Dialogue procedure the dates shown within IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates a best estimate at the time of despatch of the notice.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Scheduling-software-package./78H63XDT78

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/78H63XDT78

GO Reference: GO-2017214-PRO-9587729.

VI.4)Procedures for review
VI.4.1)Review body
University of Leicester
University Road
Leicester
LE1 7RH
United Kingdom
Telephone: +44 1162522452
VI.4.2)Body responsible for mediation procedures
See below
Leicester
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, this contracting authority will incorporate a minimum of 10 calendar day standstill period starting from the day information on the award of the contract is communicated to tenderers. The Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
University of Leicester
University Road
Leicester
LE1 7RH
United Kingdom
Telephone: +44 1162522452
VI.5)Date of dispatch of this notice:
14/02/2017