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The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking tenders for the Framework for the Provision and Distribution of Milk and Dairy Products. The Framework will cover the supply and direct ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle
NE1 3AF
United Kingdom
Contact person: Laura Kyle
Telephone: +44 1912613916
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.1)Name and addresses
Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.darlington.gov.uk

I.1)Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.durham.gov.uk

I.1)Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.gateshead.gov.uk

I.1)Name and addresses
Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.middlesbrough.gov.uk

I.1)Name and addresses
Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle
NE1 7RS
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.newcastle.gov.uk

I.1)Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, Silverlink North, North Tyneside
Newcastle
NE27 0BY
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.northtyneside.gov.uk

I.1)Name and addresses
Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.redcar-cleveland.gov.uk

I.1)Name and addresses
South Tyneside Council (Framework Contract Participant)
Hawthorne House, Viking Business Park
Jarrow
NE32 3DP
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.southtyneside.gov.uk

I.1)Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.sunderland.gov.uk

I.1)Name and addresses
Stockton Borough Council (Framework Contract Participant)
Municipal Buildings
Stockton-on-Tees
TS18 1LD
United Kingdom
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.stockton.gov.uk

I.2)Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

NEPO416 Framework for the Provision of Milk and Dairy Products.

Reference number: NEPO 416
II.1.2)Main CPV code
15511000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking tenders for the Framework for the Provision and Distribution of Milk and Dairy Products. The Framework will cover the supply and direct delivery of Milk and Dairy Products to Kitchens and School establishments in order to fulfil the requirements associated with Milk provision. It is envisaged that any resultant Framework will be a ranked Framework consisting of no more than 3 suppliers per Lot.

II.1.5)Estimated total value
Value excluding VAT: 8 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Lot 1 - Provision of Kitchen and Nursery Milk - Tyne and Wear

Lot No: 1
II.2.2)Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3)Place of performance
NUTS code: UKC
II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Will be renewed 48 months after the award of this Framework Contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2 - Provision of Kitchen and Nursery Milk - Tees Valley

Lot No: 2
II.2.2)Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3)Place of performance
NUTS code: UKC
II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Will be renewed 48 months after the award of this Framework Contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3 - Provision of Kitchen Milk and Dairy Products via a Nominated Third Party Distributor

Lot No: 3
II.2.2)Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3)Place of performance
NUTS code: UKC
II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Will be renewed 48 months after the award of this Framework Contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4 - Provision of Organic Kitchen and Nursery Milk

Lot No: 4
II.2.2)Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3)Place of performance
NUTS code: UKC
II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Tenders must be submitted using the link above. Tenders submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non-time critical issues, such as passwords, general account queries and location of information etc. please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively you can email this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents. The Council does not give any guarantee and/or warrant the actual value of the goods (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project Implementation / Weighting: 7.00 %
Quality criterion - Name: Service Delivery / Weighting: 7.00 %
Quality criterion - Name: Complaints Procedure / Weighting: 6.00 %
Quality criterion - Name: Carbon Reduction, Waste Collection and Sustainability Agenda / Weighting: 5.00 %
Quality criterion - Name: Supply Chain Development / Weighting: 2.50 %
Quality criterion - Name: Working Proactively with NEPO Member Authorities / Weighting: 2.50 %
Price - Weighting: 70.00 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Will be renewed 48 months after the award of this Framework Contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU School Milk Subsidy Scheme.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Details are contained within the Procurement Documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 17/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/03/2017
Local time: 14:00
Place:

Legal representatives from Gateshead Metropolitan Borough Council will be responsible for opening tender responses.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:-

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://apps.education-ni.gov.uk/appinstitutes/default.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

https://www.communities-ni.gov.uk/contact

https://www.ons.gov.uk/

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.fire.org.uk/fire-brigades.html

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

http://www.nepo.org/associate-membership/permissable-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review
VI.4.1)Review body
North East Procurement Organisation
Guildhall, Sandhill
Newcastle
NE1 3AF
United Kingdom
E-mail:

Internet address:www.nepo.org

VI.4.2)Body responsible for mediation procedures
North East Procurement Organisation
Guildhall, Sandhill
Newcastle
NE1 3AF
United Kingdom
E-mail:

Internet address:www.nepo.org

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
North East Procurement Organisation
Guildhall, Sandhill
Newcastle
NE1 3AF
United Kingdom
E-mail:

Internet address:www.nepo.org

VI.5)Date of dispatch of this notice:
08/02/2017