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Architectural and Multidisciplinary Consultancy Services for Conservation and Infrastructure works. Full range of design services (Architectural, Structural Engineer, Mechanical and Electrical Engineer, Principal Designer) under the lead of a single ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Roundhouse Birmingham
Registered Charity 1169232
Zellig, Gibb Street
B9 4AA
United Kingdom
Contact person: Roundhouse Birmingham
NUTS code: UKG31

Internet address(es):

Main address:

I.2)Joint procurement
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: registered charity
I.5)Main activity
Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

Lead Design Consultant and Multidisciplinary Consultancy Services for Conservation, Infrastructure and Fit Out works. Roundhouse Birmingham.

II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Architectural and Multidisciplinary Consultancy Services for Conservation and Infrastructure works. Full range of design services (Architectural, Structural Engineer, Mechanical and Electrical Engineer, Principal Designer) under the lead of a single Design Team Lead to undertake work from RIBA Stage 4 - 7 for the restoration and redevelopment of the Roundhouse, a Grade II* listed building in Birmingham city centre. Option for provision of Contract Administration services.

II.1.5)Estimated total value
Value excluding VAT: 180 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG3
NUTS code: UKG31
Main site or place of performance:

Roundhouse, Sheepcote Street, Birmingham, B16 8AE.

II.2.4)Description of the procurement:

The Roundhouse project is at an exciting and critical point in its development. Having completed design works to RIBA Stage 3, further investment is being sought to complete the design and implementation of a programme of significant restoration and development works to this important building. This procurement will identify the Design Team Lead and multidisciplinary Consultant Design Team for the remainder of the project.

The focus for the project is the restoration and redevelopment of the Roundhouse in Birmingham, a Grade II* listed building in the city centre. It is part of a bigger initiative being delivered by a pioneering partnership between the Canal and River Trust (CRT) and the National Trust (NT), to bring this important Birmingham landmark back to life through an innovative blend of heritage and enterprise. Roundhouse Birmingham is a company limited by guarantee and registered as a charity; equally comprised of members from CRT and NT, the charity has been set up to take on ownership and management of the Roundhouse. With capital investment being sought from Heritage Lottery Fund, the project will restore the building and create an urban discovery and enterprise hub; a gateway to explore the city and its surroundings by foot, bike or boat.

The project will undertake all works to restore and redevelop the building from urgent conservation works to the roof, structural repairs, and relaying the cobbled courtyard to stripping back previous alterations to the building, reservicing, improving energy efficiency, and reconfiguring the building to accommodate its range of new uses. We will also be addressing the visitor experience, from toilets to interpretation, to ensure that we put the Roundhouse on a sustainable footing for the future.

The design process has been completed to RIBA Stage 3. Expressions of interest are invited from either single companies able to provide the full range of services required or from groups of consultants under the lead of a single Design Team Lead to undertake work from RIBA Stage 4 - 7. Interested companies should complete and submit the Pre-Qualification Questionnaire in accordance with the instructions in the Application to Tender document available on request.

The Roundhouse Project is a conservation led project seeking to address priority conservation and restoration work at the Roundhouse in Birmingham. It will also ensure that the building is redeveloped to create a sustainable and easy to maintain building for the small charity created by the project (Roundhouse Birmingham) to manage into the future as a multi-use site providing lettable space and public access.

The design scheme seeks to address:

- the degradation and insensitive reconfiguration of the Roundhouse,

- poor energy efficiency standards of the building fabric and the potential comfort and running cost issues,

- improving access to and within the building,

- the need to sensitively adapt the building to accommodate modern uses.

The Conservation, infrastructure and redevelopment scope is:

- Conservation and infrastructure: Deliver the urgent conservation work needed to restore the Grade II* Listed Building and courtyard and Grade II Gatehouses, and to remove the site from the national ‘Heritage at Risk’ register. This will include:

o Essential structural repairs and maintenance works to the Roundhouse, East and West gatehouses, and external works;

o Low-key building improvement works to create entrance/storage areas connected to the buildings;

o Roundhouse building works, alterations and re-servicing; including external works, window replacement, below ground drainage and utility connections;

o Refurbishment and re-servicing works to the East and West Gatehouses.

- Redevelopment: Provide upgraded facilities, which are fit for purpose and enhance visitors' experience of the property, including toilets and fit out of the visitor and communal areas; as well as creating infrastructure for tenanted spaces.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 180 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/06/2017
End: 31/03/2019
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Robust focus on suitably qualified, experienced and capable candidates following an effective PQQ process, also avoiding unnecessary resource invested in the procurement process by candidates enabling effective competition.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Contract Administration services (works to be delivered through NEC3 ECC contract).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of Directive 2004/18/EC of the European Parliament and of The Council and Regulation 23 of the Public Contracts Regulations 2006 (as amended):

1. All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate have not been the subject of a conviction by final judgment for one or more of the reasons listed below:

(a) participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA (1);

(b) corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action98/742/JHA respectively;

(c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(d) money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

2. All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

Failure to provide such declarations will result in the candidate being declared ineligible for selection to participate in this procurement process.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/03/2017
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 17/03/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The Pre-Qualification Questionnaire specifies the requirements for all information and documentation required and the necessary formatting.

VI.4)Procedures for review
VI.4.1)Review body
Roundhouse Birmingham Board of Trustees
First Floor North Station House, 500 Elder Gate
Milton Keynes
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Roundhouse Birmingham will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: