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Arden and Greater East Midlands Commissioning Support Unit, acting on behalf of NHS England Central Midlands, is inviting suitably qualified providers to offer high quality and safe General Dental Services across Leicestershire and Lincolnshire and a ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Arden & GEM CSU
Cardinal Square, Nottingham Road
Derby
DE1 3QT
United Kingdom
E-mail:
NUTS code: UKF11

Internet address(es):

Main address: www.ardengemcsu.nhs.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ardengemcsu.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ardengemcsu.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Dental Services (Leicestershire, Lincolnshire and Rutland).

Reference number: itt_653 (General Dental Services) and itt_656 (Special Care Dentistry Service)
II.1.2)Main CPV code
85131000
II.1.3)Type of contract
Services
II.1.4)Short description:

Arden and Greater East Midlands Commissioning Support Unit, acting on behalf of NHS England Central Midlands, is inviting suitably qualified providers to offer high quality and safe General Dental Services across Leicestershire and Lincolnshire and a Special Care Dentistry Service for Leicester, Leicestershire and Rutland. This procurement will consist of two ITTs:

1. General Dental Services - 10 Lots across Leicestershire and Lincolnshire. Each Lot will be a separate Personal Dental Services Plus (PDS Plus) Agreement.

2. Special Care Dentistry Service across Leicester, Leicestershire and Rutland (Personal Dental Services (PDS) Agreement).

All contracts will commence on 1.12.2017.

Contracts will be for seven years with the option to extend up to a further 3 years (maximum 10 years).

Further information is available at https://ardengemcsu.bravosolution.co.uk and the deadline for responses is 14:00, 6.3.2017.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

General Dental Services across Leicestershire and Lincolnshire

Lot No: Lots 1-8: 8-8 services
II.2.2)Additional CPV code(s)
85131000
II.2.3)Place of performance
NUTS code: UKF
Main site or place of performance:

Lot 1: Leicester (Westcotes ward) Lot 2: Leicester (Castle ward) Lot 3: Loughborough Lot 4: Melton Mowbray Lot 5: Oakham Lot 6: Lincoln Lot 7: Sleaford Lot 8: Spalding.

II.2.4)Description of the procurement:

General Dental Services Lots 1-8.

8-8 services:

- Each practice to be open 8 am to 20:00, 365 days a year,

- Urgent care sessions plus routine appointments to be available,

- Practices will be the urgent care providers for those patients not receiving regular dental care or when a patient's practice is closed,

- Emphasis on preventative dentistry,

- Providers must meet Best Practice HTM 01-05 requirements.

Each contract will be for 25 000 UDAs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/12/2017
End: 30/11/2027
This contract is subject to renewal: yes
Description of renewals:

Contracts may be renewed subject to any subsequent conversions to General Dental Services (GDS) contracts during the contract period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Initial contract term seven years. Option to extend up to a further 3 years (maximum contract term 10 years).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

General Dental Services across Leicestershire and Lincolnshire

Lot No: Lots 9-10: extended access services
II.2.2)Additional CPV code(s)
85131000
II.2.3)Place of performance
NUTS code: UKF
Main site or place of performance:

Lot 9: Boston Lot 10: Leicester (Stoneygate/Evington ward).

II.2.4)Description of the procurement:

General Dental Services Lots 9-10.

Extended access services:

- Opening hours to meet needs of patients,

- Normal surgery times plus extended opening times,

- Minimum extended access for contracts with activity below 20 000 units of dental activity is defined as:

a) 2 sessions per week either early morning or evening, and

b) 1 session on a Saturday morning:

- Urgent and routine care,

- Emphasis on preventative dentistry,

- Providers must meet Best Practice HTM 01-05 requirements.

Lot 9 (Boston) is for 15 000 UDAs and Lot 10 (Leicester) is for 10 000 UDAs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/12/2017
End: 30/11/2027
This contract is subject to renewal: yes
Description of renewals:

Contracts may be renewed subject to any subsequent conversions to General Dental Services (GDS) contracts during the contract period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Initial contract term seven years. Option to extend up to a further three years (maximum contract term ten years).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Special Care Dentistry Service in Leicester, Leicestershire and Rutland

Lot No: This ITT consists of a single Lot
II.2.2)Additional CPV code(s)
85131000
II.2.3)Place of performance
NUTS code: UKF
Main site or place of performance:

Leicester, Leicestershire and Rutland.

II.2.4)Description of the procurement:

Special Care Dentistry:

- Broadly concerned with providing and enabling the ‘improvement of oral health of individuals and groups in society who have a physical, sensory, intellectual, mental, medical, emotional or social impairment or disability or more often a combination of a number of these factors’,

- Provision of Paediatric Dental Service,

- Mandatory services for children and adults who require Special Care dentistry - Advanced mandatory services:

> Pain and Anxiety Management Services (PAMs) including sedation for patients with ‘severe’ dental anxiety/phobia,

> General Anaesthesia (GA): children and adults who meet criteria,

> Domiciliary Care for house-bound patients,

> Specialist Advice,

- Provider must have a Specialist in Paediatric Dentistry and Consultant in Special Care Dentistry,

- Provider must meet Best Practice HTM 01-05 requirements.

The General Anaesthesia provision will be carried out under a separate NHS Standard Contract.

Payment for this service will be on a block contract basis.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/12/2017
End: 30/11/2027
This contract is subject to renewal: yes
Description of renewals:

The contract may be renewed at the end of its term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Initial contract term seven years. Option to extend up to a further 3 years (maximum contract term 10 years).

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

As stated in the procurement documents.

Minimum level(s) of standards possibly required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances.

III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2016/S 241-439245
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/03/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/03/2017
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

January 2027.

VI.2)Information about electronic workflows
VI.3)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise. The services described within this notice relate to the Light Touch Regime in the Public Procurement Regulations 2015. Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations. Please see published documentation for further details.

Suppliers instructions - How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://ardengemcsu.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the user-name you chose and click ‘Save' when complete - You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the user-name/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page (this is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.

3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details'; you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT - There may be a mixture of online and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering helpdesk.

VI.4)Procedures for review
VI.4.1)Review body
Arden & GEM CSU
Cardinal Square, Nottingham Road
Derby
DE1 3QT
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
31/01/2017