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AHDB require a provider of monthly trade data to deliver data in an easy to access format which can be linked directly with our in-house analytics tool. The data must be provided in a timely manner, no more than 72 hours after it is released by the ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Stoneleigh Park, Warwickshire
United Kingdom
Telephone: +44 2072385921
NUTS code: UK

Internet address(es):

Main address:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Other activity: agriculture and horticulture

Section II: Object

II.1)Scope of the procurement

AHDB Trade Data Requirements.

Reference number: 2016-199
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

AHDB require a provider of monthly trade data to deliver data in an easy to access format which can be linked directly with our in-house analytics tool. The data must be provided in a timely manner, no more than 72 hours after it is released by the relevant countries Customs and Excise departments.

The quality of the data must mirror that produced from Customs and Excise in the relevant countries, allowing AHDB to reproduce and publish the data.

There is a requirement for historic HS code data going back for a minimum period of 10 years. All data should cover HS codes from the following sectors:

o Cereals and Oilseeds;

o Beef and Lamb;

o Pork;

o Potatoes;

o Horticulture;

o Dairy.

This service will be renewed on an annual basis, although a multi-year contract option will be considered if it is felt that this gives better value for money for the required outcome.

II.1.5)Estimated total value
Value excluding VAT: 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

Stoneleigh Park, Kenilworth, Warwickshire.

II.2.4)Description of the procurement:

Currently AHDB collects trade data from a myriad of sources, which vary greatly in their timelines and reliability.

The service currently provided is the delivery of timely, monthly data, covering the countries and HS trade codes that AHDB needs to study. This information is delivered to the Market Intelligence division (AHDB MI), who provide support to our sectors and directly to the industry. It provides the information and analysis, which informs the decisions that lead to the change and improvements within the industry, making it more competitive and sustainable.

- Timely and accurate delivery of data;

- Provision of HS code data from over 30 of the most relevant countries for each sector;

- Historic HS code data, for a period of a minimum of 10 years;

- Back up support to ensure a consistent flow of data to AHDB from the supplier;

- Training to be provided by the supplier to AHDB to maximise the efficiency of data usage;

- Delivery of data through FTP protocol;

- Data to be in the format excel/csv/txt;

- Data to be an accurate representation of the outputs from the relevant countries customs offices;

- All the required HS codes must be pulled through on a timely basis.

o No less than 98 % accuracy. Issues to be corrected within 24 hours.

o Data is delivered in the agreed format to AHDB from April 2017, and then on a monthly basis, no later than the 5th working day of the month.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 17/04/2017
End: 16/04/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 24/02/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 24/02/2017
Local time: 12:01

Stoneleigh Park, Kenilworth, Warwickshire.

Information about authorised persons and opening procedure:

Procurement Executives.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Stoneleigh Park
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: