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CBC-0667-DPS-CE Public Transport.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Central Bedfordshire Council
Priory House, Chicksands
Contact point(s): +44 3003005997
For the attention of: Procurement Team
SG17 5TQ Shefford
United Kingdom
Telephone: +44 3003008000

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
CBC-0667-DPS-CE Public Transport.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services

NUTS code UKH22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Central Bedfordshire Council (CBC) (the ‘Authority’) wishes to invite Tenders for the supply of services in respect of Public Transport in Central Bedfordshire. The successful Potential Provider(s) will be responsible for providing this service and liaising closely with the authorised representative identified by the Authority.
The Authority is managing this procurement process by setting up a Dynamic Purchasing System (DPS).
Background to the DPS:
A DPS is an electronic tendering system for the selection of Potential Providers who comply with minimum service requirements. Tenders for specific Contracts can then be invited from Potential Providers accepted onto the DPS. A DPS must remain open throughout its duration for the admission of any Potential Provider that meets the minimum service requirements. The Authority is therefore able to add Potential Providers to the DPS throughout its duration, providing Potential Providers meet the selection criteria.
DPS for the provision of Public Transport within Central Bedfordshire:
The DPS will enable the Authority to utilise Potential Providers who meet the selection criteria for admittance onto the DPS. Potential Providers who are successfully accepted onto the DPS will then be invited to bid for contracts via e-auctions, mini competitions or other electronic processes. They will be awarded based on either Most Economically Advantageous Tender (Price/Quality) or by lowest price.
The DPS will commence from the notified commencement date and will last for a period of four (4) years, with the option to extend one (1) year making a total of five (5) years. Potential Providers may apply for admission onto the DPS throughout its duration.
The general service requirements can be found in the Specification. This document outlines the nature of the services to be provided under this DPS. Details of specific routes will be provided with each invitation to tender.
Admission onto the DPS shall not guarantee any award of Contract(s) for services.The Authority is under no obligation to tender any requirements under this DPS when it is established.
Where a Potential Provider is accepted onto the DPS fails to demonstrate the requirements of the service specification, they will be removed from the DPS.
Express an Interest - You will need to express an interest to view the DPS pack by selecting the ‘Express an Interest’ button. Once you have expressed your interest you will instantly see an update as to your status in the tender process and it will tell you that your Expression of Interest is being processed. Once your expression of interest is received and accepted by the organisation (this will usually happen straight away) you should receive an email saying that you have received tender documents and you should login to the secure area of the website to access them. If documents are immediately available, you will be taken straight to the latest tender stage screen.
Once you are logged in, go to the Tenders section at the top menu bar and click on My Tenders, find the tender that you are dealing with and click View Details. My Tenders is only available after you have logged in.
From the Tender Management section you can see easily see what your status is within the tender process. You will be able to see tabs running across the top, the tab named DPS will contain the DPS documents.
Opt In/Opt Out:
Please ensure that you inform us of your decision to participate. To submit a response, you will be required to Opt In (located in the ITT tab).
Opt In- This will confirm to us of your involvement and your intention to submit a return.
Opt Out- This will confirm to us that you are not submitting a return. You will be able to provide a reason as to your decision and have the option to cease any system-generated communication. You will be able to opt back in at any point.
Completed DPS documents and attachments should be submitted electronically and MUST be uploaded via the ‘My Return’ section of the system. Please do not send these via the correspondence facility - any applications submitted in this way will not be considered. When you have attached your return documents and are ready to submit your DPS return, click the Submit Return button. (Please note you must submit your last 2 years set of accounts under the ‘My Tender Return - Main’ section - this is a mandatory requirement, the system will not allow you to complete your return until you have uploaded the accounts. The other documents are to be uploaded via the Attach Documents section).
The DPS will be open for 30 days for the initial set up of the DPS and closes for returns at 12 noon on 23.11.2016 re-opening at 12 noon on 24.11.2016
*** For any new applications joining the DPS after 24.11.2016 please submit your return via the My Return section of the system. You must also notify us that you have sent in your return via the ‘Correspondence’ facility, otherwise it will not be processed. do not submit your return via the correspondence facility - any applications submitted in this way will not be considered.
For the full DPS instructions please see ‘Instructions for Dynamic Purchasing System’.
Help and support - The Council will provide as much support and information as it can to help guide you through the Tender process. Questions asked together with the response, will be made available to all firms quoting, to ensure a fair and consistent approach to all. If there is anything you are not sure of or need clarification of, then please contact us using the correspondence facility within the In-tend electronic tendering system. Please view the ‘Clarification’ tab for any updates or responses to questions asked.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
4 years + 1 year term.
Estimated value excluding VAT: 5 005 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Questions to assess the suitability of potential providers cover licences, financial standing, insurances, health and safety, business continuity, legislative requirements covering the environment, equality, data protection and other areas as detailed in the suitability questionnaire.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Requests for Contracts under the DPS will be conducted by e-Auctions and/or mini competitions and/or an other electronic process. They will be awarded based on either Most Economically Advantageous Tender (Price/Quality) or by lowest price.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 058-097125

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To view the project please visit our tenders portal, In-Tend web address:

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Central Bedfordshire Council
Priory House Monks Walk Chicksands, Bedfordshire
SG17 5TQ Shefford
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: