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The purpose of this tender is to seek bids for the provision of an independent compliance audit service of inspections, maintenance and repair work undertaken on gas and electrical installations in Wigan Council's residential housing stock. The audit ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Wigan Council
Wigan and Leigh Homes, Progress House, Westwood Park Drive
Wigan
WN3 4HH
United Kingdom
Contact person: Ms. Cheryl Jones
Telephone: +44 7900226808
E-mail:
NUTS code: UKD3

Internet address(es):

Main address: http://www.wigan.gov.uk

Address of the buyer profile: http://www.wigan.gov.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.the-chest.org.uk
Additional information can be obtained from another address:
The Chest
Internet Accessible
United Kingdom
Contact person: All communications including questions, requests for clarification and additional information relating to this procurement procedure must be made via The Chest's messaging facility available when logged into the portal
E-mail:
NUTS code: UKD3

Internet address(es):

Main address: https://www.the-chest.org.uk

Tenders or requests to participate must be submitted electronically via: https://www.the-chest.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Independent Audit of Residential Gas and Electrical Compliance Inspection 2016 - 2018 (2020).

II.1.2)Main CPV code
71630000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this tender is to seek bids for the provision of an independent compliance audit service of inspections, maintenance and repair work undertaken on gas and electrical installations in Wigan Council's residential housing stock. The audit will encompass approximately 30 % of new gas boiler installations in year and approximately 5 % of work carried out on electrical and other gas installations within this stock. Wigan Council's housing stock is managed on their behalf by Wigan and Leigh Homes, an Arms Length Management Organisation (ALMO) which currently manages around 22,500 properties.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50531100
50531200
50711000
50710000
50712000
71000000
71250000
71251000
71300000
71314000
71314100
71315000
71315210
71315400
71317200
71317210
71318000
71333000
71334000
71336000
71600000
71630000
71631000
71631100
71631300
71632000
II.2.3)Place of performance
NUTS code: UKD3
Main site or place of performance:

Wigan, Greater Manchester, United Kingdom.

II.2.4)Description of the procurement:

The purpose of this tender is to seek bids for the provision of an independent compliance audit service of inspections, maintenance and repair work undertaken on gas and electrical installations in Wigan Council's residential housing stock. Wigan Council's housing stock is managed on their behalf by Wigan and Leigh Homes, an Arms Length Management Organisation (ALMO) which currently manages around 22 500 properties.

Provision of the service will require third party quality audits on gas installations to be carried out on a regular basis and shall include an audit check of 5 % of gas services carried out by Wigan and Leigh Homes' main gas contractor (to be completed no later than three weeks from completion date of the works being audited), an audit check of 30 % of new boiler installations in the given year and heating repairs, the provision of audit reports, work in progress checks to witness/assess the competency of gas engineers and contractors engaged in the works, the provision of monthly defect analysis reports and monthly scoring charts for operative performance reports. Technical support required also includes the verification of obsolescence for ad hoc appliance replacements and emergency boiler replacement verifications within two working days of request.

Provision of the service will also require third party electrical quality audits to be carried out on a regular basis and shall include a desktop review of 5 % of certification/periodic inspection reports and an audit of 5 % of work completed by Wigan and Leigh Homes' main repairs investment contractors (to be completed no later than four weeks from the completion date of the work), audit reports on completed electrical work where anomalies are found through desktop checks including inspections of physical work and completed works (completed no later than four weeks from the completion date of the work), the visual observation of work in progress to witness and assess the competency of electrical operatives and contractors engaged in the work, the provision of a monthly defect analysis report and monthly scoring chart for operative performance report. Technical support required also includes ad hoc electrical installation verification and emergency site investigation and verification within two working days.

The description of the procurement within this Contract Notice is a summary of the full requirements of the service specification only and interested applicants are directed to the Invitation to Tender documentation which provides the detailed preliminaries and specification for this service. The tender documentation also contains an appendix providing indicative numbers of audits to be carried out on an annual basis against the various gas and electrical work types, however actual numbers of audits completed may differ.

The proposed contract is envisaged to run for an initial period of 2 years and may be extended for up to 2 years in duration.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The initial contract period is 2 years and there is an extension option of up to 2 years in duration.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated financial value of this contract stated at II.1.5 and II.2.6 is an estimate for the initial 2 year period of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

All work relating to gas installations falls within, but not exclusively, the scope of the Gas Safety (Installation and Use) Regulations 1998 and therefore it is a legislative requirement that the successful contractor and their operatives who work on gas appliances are Gas Safe registered, or equivalent. All work related to electrical installations falls within, but not exclusively, the scope of the Periodic Inspection, Testing and Certification of Electrical Installation Condition Reports (EICR's), Initial Verification and Certification of Electrical Installations, Design and Verification of Electrical Installations and therefore it is a legislative requirement that the successful contractor and their operatives who work on electrical systems are National Inspection Council for Electrical Installation Contracting (NICEIC) registered, or equivalent.

For all further requirements relating to suitability, including requirements relating to enrolment on professional or trade registers, applicants are directed to the Invitation to Tender documentation, in particular the sections on ‘General Specification’ and ‘Preliminaries’.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

All work relating to gas installations falls within, but not exclusively, the scope of the Gas Safety (Installation and Use) Regulations 1998 and therefore it is a legislative requirement that the successful contractor and their operatives who work on gas appliances are Gas Safe registered, or equivalent. All work related to electrical installations falls within, but not exclusively, the scope of the Periodic Inspection, Testing and Certification of Electrical Installation Condition Reports (EICR's), Initial Verification and Certification of Electrical Installations, Design and Verification of Electrical Installations and therefore it is a legislative requirement that the successful contractor and their operatives who work on electrical systems are National Inspection Council for Electrical Installation Contracting (NICEIC) registered, or equivalent.

For all further requirements relating to a particular profession, applicants are directed to the Invitation to Tender documentation, in particular the sections on ‘General Specification’ and ‘Preliminaries’.

III.2.2)Contract performance conditions:

As detailed in the Invitation to Tender documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/10/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 01/11/2016
Local time: 10:00
Place:

Wigan Town Hall, Library Street, Wigan, WN1 1YN, United Kingdom.

Information about authorised persons and opening procedure:

Tenders submitted will be opened by a Portfolio Holder or other Wigan Council Cabinet Member and an officer from Wigan Council's Democratic Services Team. Other officers may also be present. The date and time stated for the opening of tenders is indicative and may be subject to change.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Wigan Council
Town Hall, Library Street
Wigan
WN1 1YN
United Kingdom
Telephone: +44 1942827026
E-mail:

Internet address:http://www.wigan.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Part 3 - Remedies, Chapter 5 - Facilitation of Remedies, Regulations 86/87 (information about contract award procedures and the application of the standstill period prior to contract award) and Part 3 - Remedies, Chapter 6 - Applications to the Court, Regulation 91 (enforcement of obligations) etc. of the EU Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
26/09/2016