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Purchase and Installation of Car Park and Internal Lighting.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Herefordshire Council
Council Offices, Plough Lane
For the attention of: Ms Rachel Horne
HR4 0LE Hereford
United Kingdom
Telephone: +44 1432383729
E-mail:

Internet address(es):

General address of the contracting authority: https://www.herefordshire.gov.uk

Further information can be obtained from: Herefordshire Council
Council Offices, Plough Lane
For the attention of: Ms Rachel Horne
HR4 0LE Hereford
United Kingdom
Telephone: +44 1432383729
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Herefordshire Council
Council Offices, Plough Lane
For the attention of: Ms Rachel Horne
HR4 0LE Hereford
United Kingdom
Telephone: +44 1432383729
E-mail:

Tenders or requests to participate must be sent to: Herefordshire Council
Council Offices, Plough Lane
For the attention of: Ms Rachel Horne
HR4 0LE Hereford
United Kingdom
Telephone: +44 1432383729
E-mail:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Purchase and Installation of Car Park and Internal Lighting.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKG11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Herefordshire Council is seeking to engage a supplier to supply and install office and car park lighting. The Council envisages that this work will commence during Autumn 2016 with a view to finalising the installation of the lighting by February 2017.
The office and car park lighting will contribute towards Herefordshire Council's cost and carbon saving initiatives, in particular, Herefordshire's compliance with the UK Climate Change Act (2008) to reduce overall emissions by 80 % by 2050.
The appointed provider will be responsible for supply and installation of lighting together with controls and innovative energy saving solutions on 3 sites:
1. Plough Lane offices;
2. Maylord Orchard underground car park;
3. Garrick Street multi-storey car park.
Key Objectives:
Objective 1: Provide high quality lighting on 3 sites.
Objective 2: To reduce lighting energy costs and carbon emissions on the 4 sites by use of efficient lighting solutions. The Council is interested in proposals which incorporate motion and day light sensors across all 3 sites.
Objective 3: Lighting for all 3 sites should be within the recommended levels for the building type. However, in respect of the office site, the Council is keen to keep the lux level below 600 lux.
II.1.6)Common procurement vocabulary (CPV)

31000000, 31500000, 45310000, 50232110

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Herefordshire Council is seeking to engage a supplier to supply and install office and car park lighting. The Council envisages that this work will commence during Autumn 2016 with a view to finalising the installation of the lighting by February 2017.
The office and car park lighting will contribute towards Herefordshire Council's cost and carbon saving initiatives, in particular, Herefordshire's compliance with the UK Climate Change Act (2008) to reduce overall emissions by 80 % by 2050.
The appointed provider will be responsible for supply and installation of lighting together with controls and innovative energy saving solutions on 3 sites:
1. Plough Lane offices;
2. Maylord Orchard underground car park;
3. Garrick Street multi-storey car park.
Key Objectives:
Objective 1: Provide high quality lighting on 3 sites.
Objective 2: To reduce lighting energy costs and carbon emissions on the 4 sites by use of efficient lighting solutions. The Council is interested in proposals which incorporate motion and day light sensors across all 3 sites.
Objective 3: Lighting for all 3 sites should be within the recommended levels for the building type. However, in respect of the office site, the Council is keen to keep the lux level below 600 lux.
Estimated value excluding VAT: 321 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Plough Lane
1)Short description

Herefordshire Council is seeking to adopt a supplier to deliver and install a lighting which incorporates LEDs and a flexible switching system with zonal functionality and PIRs to enable the authority to secure the optimal energy and cost-efficiency savings. Further details regarding the Council's requirements for this project can be found within the specification for this project which can be accessed via the authority's e-tendering portal: https://www.supplyingthesouthwest.org.uk/ This lot relates to the Plough Lane office site in Hereford which forms 1 of the 3 premises which are covered by this programme. Prospective applicants are advised that the Council welcomes submissions in respect of 1 or more lots for this project.

2)Common procurement vocabulary (CPV)

45310000, 31500000, 50232110

3)Quantity or scope
For further details on the scope of this project please consult Section II.2) of this contract notice.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Maylord Orchards
1)Short description

Herefordshire Council is seeking to adopt a supplier to deliver and install a lighting which incorporates LEDs and a flexible switching system with zonal functionality and PIRs to enable the authority to secure the optimal energy and cost-efficiency savings. Further details regarding the Council's requirements for this project can be found within the specification for this project which can be accessed via the authority's e-tendering portal: https://www.supplyingthesouthwest.org.uk/ This lot relates to the Maylord Orchards car park in Hereford city which forms 1 of the 3 premises which are covered by this programme. Prospective applicants are advised that the Council welcomes submissions in respect of 1 or more lots for this project. For further details on the scope of this project please consult Section II.2) of this contract notice.

2)Common procurement vocabulary (CPV)

45310000, 31500000, 50232110

3)Quantity or scope
For further details on the scope of this project please consult Section II.2) of this contract notice.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Garrick Street Car Park
1)Short description

Herefordshire Council is seeking to adopt a supplier to deliver and install a lighting which incorporates LEDs and a flexible switching system with zonal functionality and PIRs to enable the authority to secure the optimal energy and cost-efficiency savings. Further details regarding the Council's requirements for this project can be found within the specification for this project which can be accessed via the authority's e-tendering portal: https://www.supplyingthesouthwest.org.uk/ This lot relates to Garrick Street car park in Hereford city which forms 1 of the 3 premises which are covered by this programme. Prospective applicants are advised that the Council welcomes submissions in respect of 1 or more lots for this project.

2)Common procurement vocabulary (CPV)

45310000, 31500000, 50232110

3)Quantity or scope
For further details on the scope of this project please consult Section II.2) of this contract notice.
4)Indication about different date for duration of contract or starting/completion
Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 048-079405 of 9.3.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.9.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 12.9.2016 - 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.8.2016