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RE05096 - Asbestos Consultancy Term Contract.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield City Council
Capital Delivery Service, Level 3, East Wing, Moorfoot
For the attention of: Ms Lisa Oxley
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736215

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: Sheffield City Council
Capital Delivery Service, Level 3, East Wing, Moorfoot
For the attention of: Ms Lisa Oxley
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736215

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sheffield City Council
Capital Delivery Service, Level 3, East Wing, Moorfoot
For the attention of: Ms Lisa Oxley
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736215

Tenders or requests to participate must be sent to: Sheffield City Council
Capital Delivery Service, Level 3, East Wing, Moorfoot
For the attention of: Ms Lisa Oxley
S1 4PL Sheffield
United Kingdom
Telephone: +44 1142736215

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
RE05096 - Asbestos Consultancy Term Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Sheffield City Council's (SCC) Transport and Facilities Management and Capital Delivery Service teams commission a large number of maintenance and refurbishment projects across the estate each year. Such projects, in older buildings have a risk of asbestos. It is therefore necessary to commission the services of asbestos professionals to identify, manage and remove ACMs on a regular basis. Existing arrangements involve the ad-hoc procurement of: Management and R&D Surveys; Asbestos Project Management of removals/abatements and Analytical services. SCCs objective is to establish a framework for the provision of all asbestos consultancy related services including: 1. Refurbishment and Demolition (R&D) surveys; 2. Asbestos Management Surveys; 3. Full analytical services associated with abatement works; 4. Act as an independent consultant and advise client on all asbestos related queries; 5. Act as Asbestos Project Manager to deliver asbestos abatement schemes; 6. Tender schemes to licenced contractors for abatement projects; 7. Emergency call-outs for visual appraisals and bulk sampling; 8. Annual re-inspections of known ACMs across the estate.
II.1.6)Common procurement vocabulary (CPV)

71000000, 90000000, 71500000, 71700000, 71900000, 71520000, 71630000, 71530000, 71540000, 90650000, 71620000, 71730000, 71510000, 71610000, 90712000, 90711000, 90714000, 90721000, 45262660, 71315100, 71315200, 71317200, 71313410, 71315300, 71315400, 90711100, 90711200, 90711300, 90711400, 90711500, 90712100, 90712500, 90714100, 90714200, 90714300, 90714400, 90714500, 90714600, 90722200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 14.11.2016. Completion 18.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company Guarantee from the Successful Contractors Ultimate Holding Company if applicable or a Contract Bond maybe required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As stated in the PQQ Instructions.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.8.2016 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
A Pre-Qualification Questionnaire (PQQ) is available by logging on to YORtender and searching for the job reference number AC2C-MT6QLD. This PQQ should be returned as per the PQQ Instructions.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: