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Tender for The Animal Health and Technical Support Services Framework.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defra Network eTendering Portal
17 Nobel House
Contact point(s): https://defra.bravosolution.co.uk/web/login.html
For the attention of: Dickinson Ruth
SW1P 3JR London
UNITED KINGDOM
Telephone: +44 2080266141
E-mail:

Internet address(es):

General address of the contracting authority: www.defra.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Environment
Other: food and rural affairs
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Central and Devolved Administration Departments Agencies and Public Bodies, for use by the following organisations and any future successors to these organisations, https://www.gov.uk/government/organisations

Ministry of Defence (MoD)
Whitehall
SW1A 2HB London
UNITED KINGDOM

Department for Business, Innovation and Skills (BIS)
1 Whitehall
SW1H 0ET London
UNITED KINGDOM

Department of Health (DoH)
Richmond House
SW1A 2NS London
UNITED KINGDOM

Home Office (HO)
2 Marsham St.
SW1P 4DF London
UNITED KINGDOM

Defence Science and Technology Laboratory (DSTL)
Porton Down
SP4 0JQ Salisbury
UNITED KINGDOM

Scottish Government (SG)
EH1 3DG Edinburgh
UNITED KINGDOM

Welsh Government (WG)
Cathays Park
CF10 3NQ Cardiff

Food Standards Agency (FSA)
125 Kingsway
WC2B 6NH London
UNITED KINGDOM

Food Standards Agency (FSA) Scotland
St Magnus House
AB11 6NJ Aberdeen
UNITED KINGDOM

All Local Authorities across England, Scotland and Wales

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tender for The Animal Health and Technical Support Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Great Britain.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 5 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The Animal and Plant Health Agency (APHA) is an Executive Agency of the Department for Environment, Food and Rural Affairs (Defra) and delivers the Animal Health and Welfare policies of Defra, Scottish Government and Welsh Government across Great Britain (GB). Its principal function is the safeguarding of animal health and welfare and public health, which in turn support economic growth and trade.
To deliver this function APHA directly employs a number of staff including vets, scientists, technicians and administrators to deliver government policies. However cuts to government funding have led to a reduced permanent workforce added to which there is growing recognition that there is significant expertise outside Government which could usefully be employed in a flexible and economical way to complement the in-house capability. This includes the provision of goods and services in support of APHA's response to disease outbreaks. Inevitably the need for such goods and services is ad-hoc in nature and may require a rapid response. In working with industry to provide these goods and services it is considered beneficial that these are included as part of the GB wide supply of animal health and technical services to Government in England, Scotland and Wales under a Framework provision.
The Authority is seeking to appoint Providers onto a GB-wide, multi-supplier Framework for the delivery of any work as described in Section 3 - Specifications of Requirements.
When certain diseases enter the UK, government is required to respond in a prompt manner to deal with the outbreak. Estimates from the 2001 foot and mouth disease outbreak outline the total cost to government as much as £3 billion pounds. Different diseases may mean that different responses are required to be mounted. It is impossible to predict with any accuracy when, where or how extensive the next outbreak may be. The anticipated spend within this document and the ITT has been created by analysing previous outbreak spend over the last 5 years. The Framework Agreement will not guarantee any minimum volume of goods/services, nor does it confer any exclusivity on providers.
II.1.6)Common procurement vocabulary (CPV)

03320000, 42320000, 63121100, 90513300, 03000000, 77500000, 24100000, 03320000, 79921000, 03322000, 60000000, 77100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 0 and 5 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Valuation Services
1)Short description
This Lot will be required for Outbreak/Incident Support and limited Daily Routine Work.
Outbreak means an occurrence of Exotic Notifiable Disease.
Incident Means means an occasion, which may or may not include an occurrence of Exotic Notifiable Disease, where the Goods or Services may be required at short notice.
Daily Routine work means requirements that are generally known about in advance.
General agricultural valuers may be required to value a range of farmed animal species or other agricultural commodities. Valuations may be required for individual animals or for herds/flocks. To be considered for this lot, Valuers are required to be a member of the relevant industry body and to have a minimum level of experience in conducting valuations.
Different administrations apply different rules on how animals are valued - for example in England, the majority of animals removed as part of the bovine tuberculosis control strategy are valued using table valuations. If an animal was not covered by a table valuation, it is likely the services of a Valuer would be required - this would be considered Routine Daily Work.
It is expected that this lot would provide valuation services in England and Wales in the event of an Outbreak.
2)Common procurement vocabulary (CPV)

90700000, 45120000, 90710000, 71900000, 90720000, 90510000, 90520000, 71730000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 2 Lot title: Expert Valuation Services
1)Short description
This Lot will be required for Outbreak/Incident Support and limited Daily Routine Work.
Expert Valuers are considered to have more experience than a general Valuer. These services may be required when an owner disputes a value issued by another Valuer. It is likely that the Expert Valuer will conduct a desktop audit of the information provided for the first valuation. Subject to the relevant legislation, an Expert Valuer may be required to issue an Expert Determination or act as an Arbitrator (or in Scotland, this may be referred to as an Arbiter).
There may be other times when Government will be required to appoint an Expert Valuer in a court of law to represent its interests.
2)Common procurement vocabulary (CPV)

77000000, 77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 3 Lot title: Monitor Valuation Services
1)Short description
This Lot is required for Outbreak/Incident Support, most likely to occur in a large Outbreak.
The Monitor Valuer may be called upon to undertake audits of the range of valuations being submitted (this would be most likely to occur in a large Outbreak). This aims to ensure that Valuers and Expert Valuers are completing the valuation assessments correctly. The Monitor Valuer is usually expected to conduct the Services from their office, based on the records (including digital photographs) the Valuer or Expert Valuer has made in the original assessment(s) of valuation.
2)Common procurement vocabulary (CPV)

77000000, 77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 4 Lot title: Rate Cards/Table Values
1)Short description
This Lot will be required for Outbreak/Incident Support and Daily Routine Work.
Depending on government policy, rate cards/table values (pre-agreed values for classes of certain types of animals) may be required. It is likely that these Services would be called off the Framework for a certain period of time. Provider's would need to analyse a range of data sets and market trends (animal sales values, feed and fuel costs etc.) to arrive at the animals value. It is likely that this information would be presented on a publicly facing website.
2)Common procurement vocabulary (CPV)

77000000, 77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 120 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 5 Lot title: Poultry Catching Services
1)Short description
This Lot will be required mainly for Outbreak/Incident Support however there would be some requirement within Daily Routine Work as described below.
Poultry catchers are required to humanely catch birds, either prior to inspection, or prior to culling. Housing layouts will vary, from caged to free range poultry units. Large numbers of catchers may be required to provide the service in a very short time frame. Full Personal Protection Equipment (PPE) and Respiratory Protection Equipment (RPE), provided by the Providers, will be required to be worn by operatives in disease control operations. Advice will be sought from the relevant public health authority - but if the disease is zoonotic, it is likely that antiviral treatment and health surveillance will also be required. Other adhoc tasks (e.g. collecting dead birds) may also be required. In Daily Routine Work there may be a requirement to provide catchers to support APHA training programmes.
2)Common procurement vocabulary (CPV)

77000000, 90710000, 71900000, 90720000, 90510000, 90520000, 45112000, 71730000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 6 Lot title: Droving/Herding Services and Animal Handling Equipment
1)Short description
This Lot will be required for Outbreak/Incident Support and Daily Routine Work.
Drovers or herders may be required to collect animals from fields or paddocks prior to inspection or culling. PPE, provided by the Provider, may be required to be worn during this operation. If droving dogs are used, special instructions relating to how they are treated/dealt with after the animals are collected will be provided at the time of call off. This lot also provides for the supply of animal handling equipment such as cattle crushes, sheep hurdles etc.
2)Common procurement vocabulary (CPV)

77000000, 77500000, 03320000, 77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 7 Lot title: Culling Services - Captive Bolt Guns
1)Short description
This Lot will be required for Outbreak/Incident Support and Daily Routine Work.
Licensed slaughtermen may be required when culling ‘red meat’ species (cows, sheep, pigs, goats etc.). Captive Bolts Guns and associated ammunition is to be supplied by the Provider. Generally, animals will be stunned with the bolt gun and then pithed (the manual destruction of the brain stem). Other adhoc tasks may be required on farm for the slaughter team, such as animal handling and gathering.
2)Common procurement vocabulary (CPV)

03320000, 77610000, 77000000, 77600000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 8 Lot title: Culling Services - Free Bullet Marksmen
1)Short description
This Lot will be required for Outbreak/Incident Support and Routine Daily Work.
There will be times when animals that are fractious or wild will need to be culled - this is where Free Bullet Marksmen services may be required. Providers are required to hold both a valid Firearms Certificate (may require further endorsements) and a Deer Stalking Certificate (or equivalent). Weapons and bullets to be supplied by the Provider. Before undertaking any such work, a site safety assessment will need to be agreed with the site's controlling officer.
2)Common procurement vocabulary (CPV)

90700000, 71900000, 90510000, 90711000, 90520000, 45112000, 71730000, 90712000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 9 Lot title: Tranquilising/Sedating Service - Dart Gun Operators (DGOs)
1)Short description
This Lot will be required for Outbreak/Incident Support and Daily Routine Work.
Dart gun operators may be required to sedate fractious or wild animals. Once sedated, the animals would likely be captive bolted and pithed or subject to lethal injection. Dart Gun Operators need to be licensed to carry their weaponry and associated sedative medication.
2)Common procurement vocabulary (CPV)

03320000, 03000000, 03322000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 10 Lot title: Containerised Gassing Units
1)Short description
This Lot will be required mainly for Outbreak/Incident Support. Some Daily Routine Work may be required to support APHA training activities.
Containerised Gassing Units (CGUs) may be required to deal with depopulation activities on a poultry farm. Trained operatives should be provided as part of this service, as should the CGU and required gas. Full PPE and RPE, supplied by the Provider, will be required to be worn by operatives in disease control operations. Advice will be sought from the relevant public health authority - but if the disease is zoonotic, it is likely that antiviral treatment and health surveillance may also be required.
2)Common procurement vocabulary (CPV)

24100000, 03324000, 24110000, 77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 11 Lot title: On farm Handling, Culling, Removal of Carcase, Provision of Post Mortem Examination Facilities (where required) and Carcase Disposal
1)Short description
This Lot will be required for Daily Routine Work for the APHA and potentially the Rural Payments Agency (RPA).
From time to time there will be a need for individual animals or groups of animals to be culled on farm and then removed by the Provider. In some instances, further testing may be required before being removed to an appropriate disposal point. Any culling operations should be conducted in accordance with any relevant legislation. Removal and transport of animals culled in this way should also comply with relevant ABP regulations. The services may be delivered under the supervision of the APHA or Contracting Body, or maybe directed to be delivered independently.
2)Common procurement vocabulary (CPV)

77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 1 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 12 Lot title: Lot 12 Novel Depopulation Services
1)Short description
This Lot will be required for Outbreak/Incident Support.
Other types of depopulation services may be available which the Authority is not aware of - methods should be welfare friendly and comply with relevant legislation. Services may include Whole House Gassing, anoxic gas/foam delivery systems, gassing bags etc. Further instructions regarding the use of these culling methods would be issued at the time of call off. A Request for Quote is the most likely way these Services would be called off subject to the lead in time available for implementation.
2)Common procurement vocabulary (CPV)

77100000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 13 Lot title: General Transportation
1)Short description
This Lot will be required for Outbreak/Incident Support and Routine Daily Work.
Government owned items (e.g. Containerised Gassing Units, animal handling equipment, horticultural equipment etc) may need to be moved around the country. A variety of sizes and types of vehicles may be required, depending on the quantity of equipment being used. Most items are stored at a central site and would need to be delivered to the directed site within a very short period of time.
2)Common procurement vocabulary (CPV)

34130000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 14 Lot title: Incineration
1)Short description
This Lot will be required for Outbreak/Incident Support and Daily Routine Work.
Incineration (in an approved incinerator - fixed or mobile) is an option for dealing with animal by products. Services may be required to support Daily Routing Work or an Outbreak situation. In the event of an Outbreak, site specific quarantine protocols would need to be implemented and the operation supervised by the local APHA office. Large quantities of waste may need to disposed of in this manner for the duration of the Outbreak - consideration may need to be given to how the normal waste stream the company deals with is serviced. The site will require cleansing and disinfection before being allowed to process normal waste.
2)Common procurement vocabulary (CPV)

90000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 15 Lot title: Rendering
1)Short description
This Lot will be required for Outbreak/Incident Support and Daily Routine Work.
Rendering is an option for dealing with infected, or potentially infected ABPs in a disease response situation. Quarantine protocols would need to be implemented and the operation supervised by the local APHA office. Large quantities of waste may need to disposed of in this manner for the duration of the Outbreak - consideration may need to be given to the normal waste stream the Provider deals with. The site will require cleansing and disinfection before being allowed to process normal waste.
2)Common procurement vocabulary (CPV)

90510000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 16 Lot title: ADR Transport
1)Short description
This Lot will be required for Outbreak/Incident Support.
If ABPs are infected, or potentially infected with certain diseases, they are subject to ADR - which is an European agreement concerning the international carriage of dangerous goods by road. This means that drivers must be trained for carrying UN Class 6.2 clinical waste, vehicles must be signed with appropriate signage and must carry certain safety equipment. Vehicles will be leak tested prior to being called into service and will be subject to cleansing and disinfection prior to being released for business as usual activities. Further detailed information is available in the Transport Protocol.
2)Common procurement vocabulary (CPV)

34000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 17 Lot title: Live Animal Transport
1)Short description
This Lot will be required for Daily Routine Work.
There may be times when live animal transport services are required. All vehicles and drivers must adhere to relevant legislation governing the transportation of animals. Whilst this is considered to support Daily Routine Work, there may be short lead times required. Generally these services will be required around ports and Border Inspection Posts.
2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 18 Lot title: Carriers for potentially infected or illegally landed Mammals
1)Short description
This Lot will be required for Daily Routine Work.
It is expected that any services under this lot would be called off by the Local Authority, rather than the Authority or APHA. Providers of this Lot are expected to deliver safe transport options for moving animals suspected of being infected with rabies (or which have been illegally landed and are not accompanied with appropriate veterinary certifications). Further details of this requirement are provided in the specification of requirements.
2)Common procurement vocabulary (CPV)

03000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 19 Lot title: Lairage Facilities
1)Short description
This Lot will be required for Daily Routine Work and Outbreak/Incident Support.
There may be times when lairage facilities are required to be utilised. It is likely that animals would need to be directed to these facilities when events beyond the original animal transporters control dictate the journey can no longer continue. Adequate feed and watering facilities would need to be provided for the animals.
2)Common procurement vocabulary (CPV)

63121100

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 20 Lot title: Supply of Gases for APHA operated CGU's
1)Short description
This Lot will be required for Outbreak/Incident Support - a small element for Daily Routine Work.
A variety of gases may be required to support disease control operations. Generally, this would be a combination of carbon dioxide and argon gas - although there is a possibility that other gas mixtures may be required from time to time. If gas bottles enter an infected premises, they will be subject to cleansing and disinfection requirements before being released back to the business. It's likely that the gas would be bottled - though there may be requirements from time to time to seek the supply of bulk gas.
2)Common procurement vocabulary (CPV)

76000000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 21 Lot title: Flexible Packaging/Containment Systems
1)Short description
This Lot will be required for Outbreak/Incident Support.
In the event of a disease outbreak, or if there was another incident involving biological, chemical or radioactive material, government may have a requirement to seek the supply of a suitably rated bagging/package system to assist in the clean-up operation.
2)Common procurement vocabulary (CPV)

79921000, 79921000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 0 and 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority reserves the right to require deposits, guarantees, bonds and/or other
forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The details will be provided in the Invitation to Tender which is available from the Defra e-tendering service.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required. If the service provider is a consortium, members may be required to form a legal entity which will enter into the contract. This is without predudice to the Contract Authority's right to require consortium members to assume joint and several liability for performance of the contract or to to select from amongst themselves a lead contractor acceptable to the authority.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority's conditions of contract will apply to this Framework. These are appended to the ITT which is available from the Defra e-tendering system.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3.

Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenders will be assessed in accordance with Chapter 2 Section 5 of the Public Contracts Regulations 2015 (implementing Title 2 Chapter III of Directive 2014/24/EU of the European Parliament and of the Council) on the basis of information provided in response to the invitation to tender.
Completed responses to the Invitation to Tender must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.
Minimum level(s) of standards possibly required: 1. Financial statements or other information to demonstrate that the tenderer has the requisite financial capacity to provide the service. Tenderers will be required to
demonstrate a minimum turnover in each of the last 2 consecutive financial years of 10 000 GBP or equivalent in the reporting currency or equivalent proof of financial
standing. In the case of a consortium bid, the combined annual turnover of the Tenderer and the Relevant Companies in each of the last 2 consecutive financial years
must be no less than that specified in the paragraph above and the minimum annual turnover of at least one of the parties must be no less than 10 000 GBP or
equivalent financial performance in reporting currency or equivalent proof of financial standing.
2. Tenderers will be required, at the commencement date of the Contract, to have adequate level of relevant insurance cover in respect of all risks arising out of the
Contractor's performance of its obligations under the Contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required from Tenderers will be stated in the Invitation to

Tender (ITT) which is available only at https://defra.bravosolution.co.uk Tenderers are required in delivering the contract to comply with the Authority's policies, strategies and standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
22542
IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2015/S 242-439591 of 15.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.6.2016 - 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
22.6.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
10.5.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 22.6.2016 - 12:01

Place: DEFRA Group Commercial
Nobel House, 17 Smith Square
SW1P 3JR London
UNITED KINGDOM

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: APHA will award the contract in accordance with the Public Contracts Regulations 2015 and appeals may be lodged as per the processes set out in Chapter 6 of those regulations. Chapter 6 provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps set out therein. The rules relating to appeal are complex and a dissatisfied candidate/tenderer is advised to take their own prompt legal advice.
Economic operators are referred to the Public Contracts Regulations 2015 and in particular regulations 92 and 93 which are set out as follows:
92 General time limits for starting proceedings
(1) This regulation limits the time within which proceedings may be started where the proceedings do not seek a declaration of ineffectiveness.
(2) Subject to paragraphs (3) to (5), such proceedings must be started within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.
(3) Paragraph (2) does not require proceedings to be started before the end of any of the following periods:-
(a) where the proceedings relate to a decision which is sent to the economic operator by facsimile or electronic means, 10 days beginning with-
(i) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision;
(ii) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(b) where the proceedings relate to a decision which is sent to the economic operator by other means, whichever of the following periods ends first:-
(i) 15 days beginning with the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision;
(ii) 10 days beginning with -
(aa) the day after the date on which the decision is received, if the decision is accompanied by a summary of the reasons for the decision; or
(bb) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(c) where sub-paragraphs (a) and (b) do not apply but the decision is published, 10 days beginning with the day on which the decision is published.
(4) Subject to paragraph (5), the Court may extend the time limits imposed by this regulation (but not any of the limits imposed by regulation 93) where the Court considers that there is a good reason for doing so.
(5) The Court must not exercise its power under paragraph (4) so as to permit proceedings to be started more than 3 months after the date when the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen.
(6) For the purposes of this regulation, proceedings are to be regarded as started when the claim form is issued.
93 Special time limits for seeking a declaration of ineffectiveness.
(1) This regulation limits the time within which proceedings may be started where the proceedings seek a declaration of ineffectiveness.
(2) Such proceedings must be started -
(a) where paragraph (3) or (5) applies, within 30 days beginning with the relevant date mentioned in that paragraph;
(b) in any event, within 6 months beginning with the day after the date on which the contract was entered into.
(3) This paragraph applies where a relevant contract award notice has been published in the Official Journal, in which case the relevant date is the day after the date on which the notice was published.
(4) For that purpose, a contract award notice is relevant if, and only if -
(a) the contract was awarded without prior publication of a contract notice; and
(b) the contract award notice includes justification of the decision of the contracting authority to award the contract without prior publication of a contract notice.
(5) This paragraph applies where the contracting authority has informed the economic operator of -
(a) the conclusion of the contract, and
(b) a summary of the relevant reasons,
in which case the relevant date is the day after the date on which the economic operator was informed of the conclusion or, if later, was informed of a summary of the relevant reasons.
(6) In paragraph (5), ‘the relevant reasons’ means the reasons which the economic operator would have been entitled to receive in response to a request under regulation 55(2).
(7) For the purposes of this regulation, proceedings are to be regarded as started when the claim form is issued.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.5.2016