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Radiology Information System (RIS), Picture Archiving & Communication System (PACS) Managed Service and Vendor Neutral Archive.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Liverpool and Broadgreen University NHS Hospitals Trust
Prescot Street
Contact point(s): Purchasing & Supply Department
For the attention of: Les Stamper Purchasing Manager
L7 8XP Liverpool
UNITED KINGDOM
Telephone: +44 1517062243
E-mail:
Fax: +44 1517062244

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Radiology Information System (RIS), Picture Archiving & Communication System (PACS) Managed Service and Vendor Neutral Archive.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Imaging and archiving system. Medical information systems. Clinical information system. Document management system. Patient picture archiving and communication system, radiology information system and vendor neutral archive to various National Health Service hospitals within the Cheshire and Merseyside areas of England. Participants include: Aintree University Hospitals NHS Foundation Trust Clatterbridge Centre for Oncology NHS Foundation Trust Liverpool Community Health NHS Trust Liverpool Heart and Chest Hospital NHS Foundation Trust Liverpool Women's NHS Foundation Trust Royal Liverpool and Broadgreen University Hospitals NHS Trust Alder Hey Children’s NHS Foundation Trust Southport and Ormskirk Hospital NHS Trust St Helens and Knowsley Teaching Hospitals NHS Trust Walton Centre NHS Foundation Trust Warrington and Halton Hospitals NHS Foundation Trust. The Awarding Authority retains the right to determine if it should let a specific Lot and is not required to let any or all Lots. The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so. Wereserve the right to remove participants at any point during the procurement process prior to contract. A Trust may be removed from any one or more of the Lots and continue with the remaining Lots.
II.1.6)Common procurement vocabulary (CPV)

48329000, 48814000, 48814400, 48311100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot No: 1.
Lot title: Picture archiving and communication system.
1) Short description.
Picture Archiving and Communication System (PACS) as a managed service for various National.
Health Service hospitals within the Cheshire and Merseyside areas of England. Participants include:
Aintree University Hospitals NHS Foundation Trust.
Clatterbridge Centre for Oncology NHS Foundation Trust.
Liverpool Community Health NHS Trust.
Liverpool Heart and Chest Hospital NHS Foundation Trust.
Liverpool Women's NHS Foundation Trust.
Royal Liverpool and Broadgreen University Hospitals NHS Trust.
Alder Hey Children’s NHS Foundation Trust.
Southport and Ormskirk Hospital NHS Trust.
St Helens and Knowsley Teaching Hospitals NHS Trust.
Walton Centre NHS Foundation Trust.
Warrington and Halton Hospitals NHS Foundation Trust.
The Awarding Authority retains the right to determine if it should let a specific Lot and is not required to let any or all Lots.
The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so.
Wereserve the right to remove participants at any point during the procurement process prior to contract. A Trust may be removed from any one or more of the Lots and continue with the remaining Lots.
2) Common procurement vocabulary (CPV).
48329000, 48219300.
3) Quantity or scope.
Estimated total value of purchases for the entire duration of the agreement.
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP.
4) Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)with the option to extend for up to 60 months.
Lot No: 2.
Lot title: Radiology information system.
1) Short description.
Radiology information system as a managed service for various National Health Service hospitals within the Cheshire and Merseyside areas of England. Participants include:
Aintree University Hospitals NHS Foundation Trust.
Clatterbridge Centre for Oncology NHS Foundation Trust.
Liverpool Community Health NHS Trust.
Liverpool Heart and Chest Hospital NHS Foundation Trust.
Liverpool Women's NHS Foundation Trust.
Royal Liverpool and Broadgreen University Hospitals NHS Trust.
Alder Hey Children’s NHS Foundation Trust.
Southport and Ormskirk Hospital NHS Trust.
St Helens and Knowsley Teaching Hospitals NHS Trust.
Walton Centre NHS Foundation Trust.
Warrington and Halton Hospitals NHS Foundation Trust.
The Awarding Authority retains the right to determine if it should let a specific Lot and is not required to let any or all Lots.
The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so.
We reserve the right to remove participants at any point during the procurement process prior to contract. A Trust may be removed from any one or more of the Lots and continue with the remaining Lots.
2) Common procurement vocabulary (CPV).
48814000, 48814400.
3) Quantity or scope
Estimated total value of purchases for the entire duration of the agreement.
Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP.
4) Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)with the option to extend for up to 60 months.
Lot No: 3.
Lot title: Vendor Neutral Archive Software.
1) Short description.
Vendor Neutral Archive Software as a managed service for various National Health Service hospitals within the Cheshire and Merseyside areas of England. Participants include:
Aintree University Hospitals NHS Foundation Trust.
Clatterbridge Centre for Oncology NHS Foundation Trust.
Liverpool Community Health NHS Trust.
Liverpool Heart and Chest Hospital NHS Foundation Trust.
Liverpool Women's NHS Foundation Trust.
Royal Liverpool and Broadgreen University Hospitals NHS Trust.
Alder Hey Children’s NHS Foundation Trust.
Southport and Ormskirk Hospital NHS Trust.
St Helens and Knowsley Teaching Hospitals NHS Trust.
Walton Centre NHS Foundation Trust.
Warrington and Halton Hospitals NHS Foundation Trust.
The Awarding Authority retains the right to determine if it should let a specific Lot and is not required to let any or all Lots.
The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so.
We reserve the right to remove participants at any point during the procurement process prior to contract. A Trust may be removed from any one or more of the Lots and continue with the remaining Lots.
2) Common procurement vocabulary (CPV).
48329000, 48311100.
3) Quantity or scope.
Estimated total value of purchases for the entire duration of the agreement.
Estimated value excluding VAT:
Range: between 200 000 and 1500 000 GBP.
4) Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)with the option to extend for up to 60 months.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company and other guarantees may be required in certain circumstances see the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severable liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

Bidders who have been convicted of a Bribery Act 2010 offence under section 1 (offences relating to bribing another person) or section 6 (bribery of foreign public officials) will be excluded. In addition to the Provisions of Freedom of Information Act, bidders will have due regard to the trusts obligations on transparency which are set out in more detail at www.businesslink.gov.uk/transparency/procurement and all offers will be submitted on the basis that the contract when awarded may be published in full in accordance with H M Government Transparency Guidance. Any supplier may be disqualified who does not respond to the following in the requisite manner:

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Will be indicated in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.12.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
GO Reference: GO-2011118-PRO-2744680.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Liverpool and Broadgreen University NHS Hospitals Trust
Prescot Street
L7 8XP Liverpool
UNITED KINGDOM
Telephone: +44 1517062000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.11.2011